Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP  

Position Base: Oakland
Location: UCOP – Franklin Building 

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The Office of General Counsel (OGC) delivers ethical, timely, efficient and high quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University’s complex operations.

Legal Practice Support Operations Team within UC Legal – Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training. We also provide legal opinions to the Board of Regents, administration, faculty, staff and others acting on the university’s behalf. We report jointly to the Board of Regents and the president.

POSITION SUMMARY

Reporting to the Legal Operations Manager, the Legal Support Specialist Supervisor (LSSS) provides direct supervision to Legal Support Specialist professionals and/or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. Deploys legal support specialist staff across OGC practice areas. Ensures adequate resources and training to provide for smooth operations.

The Legal Support Specialist Supervisor coordinates with the Legal Operations Manager and one or more practice groups and their attorneys to identify and fulfill resource and legal support needs. Collaborates with other Legal Support Specialist Supervisors and the Legal Operations Manager to meet overall UC Legal practice support needs locally and for systemwide support. Regularly presents and contributes in team meetings. Seeks out and participates in annual legal specialization or leadership professional development opportunities. All members of UC Legal are expected to promote and maintain an equitable and inclusive work environment by practicing UC Legal’s established Values for Principles of Community.

Key Responsibilities

60% Legal Practice Support

• Serves as an expert resource to attorneys and paralegals in designing presentations, reports, brochures, web pages and other informational content.
• Creates, prepares, and distributes accurate and complete legal documents, correspondence, and presentations.
• May draft legal documents such as pleadings, motions, responses, notices, affidavits, claims, complaints, and Judicial Council forms for review by litigation attorneys and paralegals.
• Provides expert-level document production services in accordance with the requirements of assigned attorneys and paralegals.
• Manages complex scheduling for executives and attorneys; May review files, locate witnesses, and communicate with attorneys and court reporters to clear dates for litigation matters.
• Coordinates the RFP process for outside counsel and/or vendors.
• Performs legal research of moderate complexity.
• Serves as expert resource to attorneys and paralegals regarding UC travel, purchasing and entertainment policy; Independently coordinates domestic travel arrangements for UC Legal – OGC attorneys and paralegals; processes reimbursements.
• Independently screens incoming mail, telephone calls and visitors and refers matters to appropriate parties.
• Reviews and tracks notices, claims, affidavits, complaints, and lawsuit pleadings and coordinates with appropriate individuals within Office of the President, the campuses, UC’s third party administrator, and outside counsel.
• Under general supervision and/or guidance of attorneys, processes claims and complaints, responds to notices and pleadings.
• Determines whether UC Regents were properly served.

40% Team Supervision and Leadership

• Identifies, recommends, documents, and implements work process, automation and efficiency improvements.
• Monitors, manages, and reviews performance for direct reports.
• Consults with Legal Operations Manager and other LSS staff to assign work, and manage workflow, desk-balance, and proposed staffing changes.
• Escalates performance related issues to Legal Operations Manager and strategizes response and improvement plans across practice team.
• Assists in the recruitment process for new hires.
• Coordinates onboarding, and mentors and trains new Legal Support staff.
• Assists with coordinating staffing changes across legal practice groups.
• Ensures proper communication and support to all parties regarding absences and daily coverage across one or more practice groups. Recommends ongoing backup matrix assignments and updates LSS and/or AA3 backup assistance systems.
• Responsible for ongoing coaching and mentoring of staff in consultation with Legal Operations Manager.
• Delivers regular presentations and participates as a high-level contributor during team meetings and events.
• Provides on-the-job training and development of staff in all aspects of legal secretarial and administrative support.
• Serves as a resource for complex administrative issues and administrative problem resolution.
• Works with attorneys on a continual basis to identify resource needs and deploy staffing accordingly.
• Ensures that adequate resources (in terms of equipment and training), are available for accomplishing the work and continually developing staff to meet the evolving needs of the organization.

Required Qualifications

• Minimum of 8 years of relevant education and/or work experience, including extensive experience in one or more legal practice area.
• Advanced knowledge of legal terminology.
• Outstanding communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
• Ability to multi-task with demanding timeframes.
• Strong planning and organizational skills to deploy administrative support staffing effectively.
• Exceptional attention to detail.
• Advanced skills to research and problem solve administrative or legal issues to gather data from various sources and synthesize into reports or data for action by other legal department staff members.
• Thorough knowledge of process serving requirements.
• Advanced knowledge of filing and record tracking systems, both paper and electronic.
• Advanced knowledge of common computer applications.
• Ability to use discretion and maintain all confidentiality.

Preferred Qualifications

• Advanced knowledge of UC policies, processes, protocols and procedures.
• Demonstrated skills in leadership, initiative and decision making.
• Coaching and mentoring skills to assist staff.
• Detailed knowledge of all phases of California civil procedures, including Shepardizing, cite checking, venue, jurisdiction, pleadings, motions, discovery, appeals and the proper means and forms by which matters are submitted to the court system.  

Education

• Associates degree and progressively responsible administrative support in related area and / or equivalent experience / training required.

SPECIAL CONDITIONS

The person hired will be required to reside within California and report to work on-site at UC’s Office of the President (UCOP) located in Oakland, CA on a regular basis.  Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays (“anchor days”).

SALARY AND BENEFITS

Job Title: Legal Operations Supervisor 2
Job Code: 007381
Salary Grade: Grade 23

Payscale: $114,000 – $125,000 annual, commensurate with experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is December 2, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.  Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.  For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.

Click here to apply.

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Job Type: Full-time
Pay: $56,000.00 – $83,000.00 per year

Job Description:

The Office of the State Public Defender (OSPD) is accepting applications for multiple Legal Assistant and Legal Analyst positions. Whether you’re a paralegal graduate looking to get your foot in the door after completing your paralegal certificate, or a seasoned professional looking to work in public defense, OSPD has the resources, tools, and strategies to aid you in the next steps of your career.

As a Legal Analyst or Legal Assistant at OSPD, you will work collaboratively with a team of attorneys and caseworkers to provide paralegal support in capital appeals and other matters in the California Supreme Court, the District Courts of Appeal, and the Superior Courts of California. You will also support the development of appellate claims, production of appellate briefs of the highest caliber, maintain the integrity of an intricate document management system, and provide sensitive and proactive client support.

Requirements:

You will need to review the Minimum Qualifications outlined in the Class Specifications linked below to determine which position is the best fit for your skills and experience:

Legal Analyst

Legal Assistant

Ideal Candidates:

 Proficient in analyzing substantive law.

• Skilled in both legal research and writing;
• Knowledgeable in legal ethics and procedure; and
• Practiced in document drafting, which includes formatting in compliance with court rules, proofreading, and citation checking.

If this sounds like you, we encourage you to apply!

Apply:

Individuals interested in applying will need to submit an application, resume, and Statement of Qualifications through their CalCareers account to apply.

https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=458081

Questions regarding this opportunity can be sent to OSPDHR@ospd.ca.gov

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CLASSIFICATION: 5
LEGAL SECRETARY
JOB DESCRIPTION
GENERAL SUMMARY:

Under general supervision performs a variety of duties for attorneys to whom assigned. Maintains positive contact with clients and observes confidentiality of client matters.

ESSENTIAL FUNCTIONS:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilize a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Prepare and process pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operate standard office equipment, including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone and velobind equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interact responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery.
• Utilize master calendar and docket systems. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepare ‘Blue Sheet’ for new file opening with information provided by attorney.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• Provide training as needed for any clerical classification consistent with the collective bargaining agreement.
• Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• Make complex travel arrangements.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to read and write in order to prepare routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents including calculating interest on judgments.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone systems and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

EDUCATION:

• High school diploma or equivalent.
• Minimum 3 years working as a legal secretary in a law firm.

WORKING CONDITIONS:

Normal office environment with typical exposure to noise consistent with performance of business in the office.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Please contact Jennifer Calhoun: jcalhoun@unioncounsel.net to apply.

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CLASSIFICATION: 4
ARBITRATION CLERK
JOB DESCRIPTION
GENERAL SUMMARY: Non-Exempt.

Under general supervision, all functions related to maintaining the Firm’s Arbitration department including the arbitration calendar. May also send, receive and distribute faxes. Maintains contact with attorneys, staff and clients and observes confidentiality of client and firm matters.

ESSENTIAL FUNCTIONS:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of maintaining the Firm’s Arbitration Department, including the arbitration calendar, duties include but are not limited to:

• Responsible for scheduling arbitration and administrative hearings.
• Receive (by e-mail PDF, hard copy or by phone) and enter all calendar information associated with arbitration or administrative hearings from all offices into Prolaw.
• Confirm that cancelled events are removed from calendar in a timely manner, appropriate parties are advised of the cancellation, and any changes to previously entered calendar items are made promptly.
• Make and receive phone calls to and from professionals regarding Arbitration events.
• Responsible for production of routine correspondence and other typing projects.
• Fill out and submit arbitration blue sheets, including coding up the appropriate opening form letters.
• Request arbitrator panels from AAA, SMCS and FMCS.
• Administer and coordinate the processing of grievances to arbitration, including but not limited to striking arbitrators, as well as follow through with the arbitration selection process.
• Maintain and keep current the Master Arbitration Decisions database.
• Maintain the office blinds list and Arbitrator fee and cancellation schedules.
• Incidental training may be required for same or lower classification.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to read and write in order to prepare routine office correspondence.
• Approximately three years on the job experience or equivalent legal experience to perform the administrative duties in a professional services setting.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, and telephone systems.
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

WORKING CONDITIONS:

Normal office environment with typical exposure to noise consistent with performance of business in the office.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Please contact Jennifer Calhoun: jcalhoun@unioncounsel.net to apply.

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King & Spalding advances leading companies’ complex legal and business interests in more than 160 countries. Collaborating across an integrated platform of transactional, litigation and regulatory talent in 24 offices globally, we work to understand and achieve our clients’ business objectives.

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. 

King & Spalding, a leading global law firm, is currently seeking a Legal Practice Assistant to join our San Francisco office. This role offers the opportunity for motivated individuals to join an innovative and collaborative team focused on providing the highest quality of support to the firm’s attorneys.  

Candidates will have the following responsibilities:

• Prepare legal documents such as pleadings, discovery, briefs, petitions, etc.
• Complete state and federal court filings and e-filings
• Monitor and maintain attorney(s) case dockets
• Compose correspondence, reports, memoranda
• Create and edit documents, memos, presentations, and spreadsheets
• Maintain calendar and contact management
• Coordinate domestic and international travel arrangements
• Track, organize, and process expense reports, reimbursements and check requests using Chrome River
• Review and organize documents and electronic files
• Open new clients and matters following New Business Intake procedures and prepare conflict of interest forms
• Assist lawyers with marketing and business development needs
• Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals, and events
• Provide support and accompany team members during trials, including travel as required
• Successful candidates will have the following qualifications:
• Excellent communication, problem-solving, proofreading, and organization skills
• Ability to work as a team player with all levels of personnel and clients
• Capacity to work in a fast-paced environment with high volume of workflow
• Advanced experience with e-filing and e-service in state and federal courts
• Fundamental knowledge of legal terminology, state and federal court procedures
• Advanced Microsoft Office skills, experience with styles, generating TOAs/TOCs
• Flexibility to work overtime as needed
• Minimum of 5 years of mid- to large-sized law firm experience
• High school diploma and/or bachelor’s degree
• California litigation experience is required

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

The full-time annualized salary range is $85,000 – $115,000. *The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.

Qualified candidates with arrest or conviction records will be considered for employment in accordance with the following laws if applicable:  City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. 

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.

How to apply:

Click on this link to apply https://kslaw.wd1.myworkdayjobs.com/careers/job/San-Francisco-California/Legal-Practice-Assistant_955

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Under the supervision of the Office of Land Use and Climate Innovation’s (LCI’s) Chief Counsel, and working in day-to-day direct collaboration with, and team guidance of the SGC Senior Staff Counsel, the Associate Counsel is responsible for providing research, analytical, and advisory legal services needed to advise LCI and SGC council, leadership, and staff on the legal aspects of LCI and SGC’s programs and administrative activities. The incumbent will support and coordinate agreements with agency partners, grantees, and contractors, provide Council meeting support, and organizational legal guidance. The incumbent may perform these duties with minimal supervision.

The incumbent should have general knowledge of government contracting, procurement, public meeting rules and procedures, conflict of interest and ethics laws, the Bagley-Keene Open Meetings Act, and Public Records Act request protocols. Knowledge of the California Environmental Quality Act, Planning and Zoning Law, and legislative and budgetary processes is desirable. The incumbent must have a commitment to serving California’s diverse communities and creating a work environment that celebrates diverse backgrounds, cultures, and personal experiences. The incumbent must have an ability to travel up to 5% of the time and occasionally work on evenings, weekends, and holidays.

Please apply at https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=454030.

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$27.53/hr – $45.69/hr  On-site  Full-time 

Exact compensation may vary based on skills, experience, and location.

Featured benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)
• Disability insurance

The Legal Secretary aids the Firm in one of our primary functions, supporting our attorneys in the day to day needs of their practice. The position maintains calendars, drafts, and proofreads legal correspondence while coordinating Firm resources to meet important deadlines. Work is completed via the use of several software programs. An understanding and comfort with computer systems and operating in a paperless environment is required. The role requires problem solving, research and a willingness to follow tasks through to completion. Excellent communication and prompt follow up with attorneys, staff, vendors, and clients is required. Legal Secretaries are encouraged to maintain a positive attitude in the face of complex challenges and always demonstrate professionalism. FMG Law operates a four to one desk, meaning each staff person is responsible to support at least four attorneys, or more. Finally, maintaining the confidentiality of client and Firm matters is central to the role.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive
• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff, and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within the firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:

• Minimum of two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events

Please contact Katrina Hardy for application instructions at katrina.hardy@fmglaw.com.

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

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San Francisco City Attorney’s Office│San Francisco, CA
Full-time
Salary Range:  $121,238 – $147,290 
Application Deadline:  Tuesday, October 5, 2024

The San Francisco City Attorney’s Office is looking for an experienced and motivated paralegal with significant litigation experience to join our Tax Team. The Tax Team drafts tax legislation, advises the City on tax issues, and litigates tax disputes with taxpayers. The Tax Team Paralegal would work with other members of the Tax Team in litigation involving tax issues.

The ideal candidate will possess a strong background in civil litigation.  We need a proactive professional with excellent communication and writing skills and extensive knowledge of court rules and legal terminology. Applicants must bring a can-do attitude, excellent organizational skills, strong technology skills and have the ability to work independently as well as collaboratively in a team environment. Only candidates with a bachelor’s degree and/or paralegal certificate should apply. Competitive salary, benefits package and remote hybrid options available after training.

Apply at: Paralegal – Tax Team – City Attorney’s Office (8151) | City and County of San Francisco (sf.gov)

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EBMUD Job Title: Legal Secretary II
Salary Info: $88,464 – $107,532 Annually, Plus Excellent Benefits + Retirement
Opens online at www.ebmud.com/jobs on Monday, September 2, 2024
Online applications must be received by 4:30 p.m., Friday, September 13, 2024

Internal Reference # 24-112

Join East Bay Municipal Utility District’s (EBMUD’s) dynamic legal team as a Legal Secretary II. The person selected for this position will perform various legal secretarial and administrative duties related to legal and confidential matters in the Office of the General Counsel (OGC). The work requires a highly organized and detailed-oriented individual who has a thorough knowledge of legal office operations and practices, as well as the ability to effectively handle multiple assignments, schedules, and related tasks. The Legal Secretary II must effectively communicate and interact with a varied audience including attorneys, administrative agencies, court personnel, the general public, outside law firms, and other EBMUD staff members. Competitive candidates will demonstrate experience and ability to work in a team environment.

Candidates must also have the ability to: 

• Provide accurate legal secretarial and administrative support to attorneys and consistently meet all deadlines.
• Proofread with close attention to detail; edit and finalize letters, memoranda, resolutions, ordinances, pleadings, contracts, agreements, administrative hearing documents, briefs and other materials from rough drafts, notes, or brief instructions where legal form may be involved and where it is often necessary to assemble information from multiple sources.
• Compose and prepare correspondence, reports, legal papers, pleadings and other documents with accuracy, using appropriate formatting standards.
• Receive and screen telephone calls and visitors, as well as schedule meetings as needed with both internal clients and outside parties.
• Accurately calendar court and administrative hearing deadlines, update and maintain attorneys’ calendars, and conform office master calendar, using established office protocol.
• Respond to inquiries from the public or EBMUD personnel with appropriate judgment, discretion, and professional courtesy; obtain information related to legal matters from various EBMUD offices, courts, outside organizations, agencies, and law firms.
• Maintain and process documents received by the OGC to ensure that deadlines are met.
• Classify, cross-reference and file legal and case-related documents according to established filing procedures and EBMUD retention policy, including archiving closed case files.
• Obtain information from various sources (i.e., the internal law library, on-line court procedures, etc.) to research current court and administrative hearing procedures.
• Proofread work and records for accuracy, completeness and compliance with legal forms and procedures.
• Perform a variety of administrative tasks accurately and efficiently, such as preparing expense report forms for attorneys, ordering and maintaining inventory of office supplies, and paying vendor invoices following EBMUD procedures.
• Be proficient in MS Office, including MS Teams, Word, Excel, and Outlook, and other document management systems and accounting systems with minimal training.
• Complete incidental legal support tasks, including both paper and electronic filing.

In addition, the most competitive candidates will demonstrate strong attention to detail; excellent organization skills; strong computer skills; effective communication skills; knowledge of general legal procedures and legal office operations and practices; ability to follow oral or written instructions; and experience working with confidential information.

The OGC values and strives to create a work environment that provides a work-life balance and embodies EBMUD’s values of Respect, Teamwork, Integrity and Stewardship. It is extensively involved in the development of EBMUD’s Diversity, Equity and Inclusion Strategic Plan. EBMUD offers a generous benefit package, a reasonable telecommuting policy, and the opportunity to participate in EBMUD Affinity Groups, including the Asian Pacific Employees Association, the Black Employee Network, the Hispanic Heritage Committee, the Raining Pride Committee and the Disability Advocacy and Rights Team.

Flexible/hybrid work from home schedule may be available for some positions in this job classification.

The salary range is $7,372 per month increasing to $7,741, $8,128, $8,534, and $8,961 after 6, 18, 30, and 42 months, respectively.

EBMUD offers an excellent benefits program that includes paid vacation, holidays and sick leave; family health insurance coverage; family dental and vision care plans; retirement plan (reciprocal with CalPERS); 401(k), 401(a) and 457(b) tax-deferred retirement plans; transit subsidy; tuition reimbursement; and opportunities for professional growth including training and career development.

Requirements:

1. Completion of the 12th grade or its equivalent; and
2. Minimum two years of responsible legal clerical experience at the journey level in a law office.

Candidates must possess the physical characteristics to perform the critical and important duties of the job including lifting boxes, large case files and binders of materials. Must also be willing to work overtime as needed. The most competitive candidates will have at least five years of recent related experience.

Submit a completed EBMUD application and the required supplemental question responses online at www.ebmud.com/jobs by 4:30 p.m., Friday, September 13, 2024. Only application materials submitted online during the filing period will be accepted.

EBMUD is an Equal Opportunity Employer: Females/Minorities/Veterans/Disability
www.ebmud.com
Job Hotline: (510) 287-0735

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Litigation Paralegal (8151)
San Francisco City Attorney’s Office│San Francisco, CA
Full-time
Salary Range:  $121,238 – $147,290 

Application Deadline:  Tuesday, September 3, 2024

The San Francisco City Attorney’s Office is looking for an experienced and motivated paralegal with significant litigation experience to join our Trial/Litigation Team.

The ideal candidate will possess a strong background in civil litigation.  We need a proactive professional with excellent communication and writing skills and extensive knowledge of court rules and legal terminology. Applicants must bring a can-do attitude, excellent organizational skills, strong technology skills and have the ability to work independently as well as collaboratively in a team environment. Only candidates with a bachelor’s degree and/or paralegal certificate should apply. Competitive salary, benefits package and remote hybrid options available after training.

Apply at: Paralegal – Trial/Litigation Team – City Attorney’s Office (8151) | City and County of San Francisco (sf.gov)

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Legal Assistant (8173)
San Francisco City Attorney’s Office│San Francisco, CA
Full-time
Salary Range:  $96,408 – $126,178

Application Deadline:  Tuesday, September 3, 2024

The San Francisco City Attorney’s Office is looking for an experienced and motivated legal assistant to join our Trial/Litigation Team.

The ideal candidate will possess at least one year of experience in civil litigation.  We need a proactive professional with excellent communication and writing skills and knowledge of court rules and legal terminology. Applicants must bring a can-do attitude, excellent organizational skills, good technology skills and have the ability to work independently as well as collaboratively in a team environment. Competitive salary, benefits package and remote hybrid options available after training.

Apply at:  Legal Assistant – Trial/Litigation Team – City Attorney’s Office (8173) | City and County of San Francisco (sf.gov)

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We are a small boutique law firm working in estate administration including wills, probate and trust matters. We are located in the Richmond District near Golden Gate Park. The position for an in-person office assistant for 2-3 days per week with flexible hours.

The ideal candidate has these qualifications:

• Excellent computer skills including proficiency in Word, WordPerfect, Excel and NitroPro or similar pdf applications (currently using WP X 9, Excel and drafting software);
• Meticulous attention to detail; $ Exceptional communication skills and phone etiquette;
• Strong organizational and time management skills;
• Minimum 1 year of office experience as a secretary or administrative assistant (law office experience is a plus but not required);
• Some experience in probate and trust practice areas a plus but not required
• Demonstrated commitment to excellence in work product

Duties and responsibilities:

• Handling mailings, scanning and general office tasks;
• E-filing court documents including preparing documents and exhibits;
• Keeping office calendars;
• Interfacing with attorney, other professionals and court personnel;
• File management, both digital and physical files
• General office management and support
• Preparing documents for recording and working with e-recorder

Competitive salary depending on experience. E-mail resume and references to:

LILLIAN E. NG
A PROFESSIONAL CORPORATION
E-mail: lillianng@sfprobate.com
Absolutely NO FAXES OR PHONE CALLS

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Under general supervision performs a variety of duties for attorneys to whom assigned. Maintains positive contact with clients and observes confidentiality of client matters.

ESSENTIAL FUNCTIONS:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilize a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Prepare and process pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operate standard office equipment, including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone and velobind equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interact responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery.
• Utilize master calendar and docket systems. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepare ‘Blue Sheet’ for new file opening with information provided by attorney.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• Provide training as needed for any clerical classification consistent with the collective bargaining agreement.
• Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• Make complex travel arrangements.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to read and write in order to prepare routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents including calculating interest on judgments.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone systems and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

EDUCATION:

• High school diploma or equivalent.
• Minimum 3 years working as a legal secretary in a law firm.

WORKING CONDITIONS:

Normal office environment with typical exposure to noise consistent with performance of business in the office.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Please contact Jennifer Calhoun at jcalhoun@unioncounsel.net to apply.

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Seeking an experienced litigation legal assistant for small law firm in downtown San Francisco specializing in employment and civil rights law. Must be a team player. Must be skilled at: using Microsoft Office (Word, Excel, PowerPoint, Outlook), civil and federal court calendaring, office/litigation calendaring, finding and following court rules and procedures, and preparing and serving discovery requests and responses. Must also have experience with formatting, proofreading, printing, scanning, filing and serving pleadings/motions. Will be expected to assist with phones regularly. Applicants must be reliable and responsible. Immediate start date. Please send resumes to lawlessandlawless@gmail.com. No calls please.

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The Opportunity

The ACLU of Northern California (ACLU NorCal) seeks a paralegal to work full-time with the Legal-Policy Department.

The Approach

Our work is guided by the principles of freedom, equality, and justice enumerated in the Constitution. However, we know that because of historic and systemic racism and other forms of oppression, these principles are not equitably applied to all. In an ideal world, everyone would have equal access to justice and equal protection under the law. Unfortunately, neither our world nor our country is ideal. Our work involves hard subject matter that can be emotionally draining for some people. Ideal candidates will understand that as a mission driven organization; we strive to make the world a better place knowing that the road is long and hard. At the same time, we understand the importance of self-care, and do our best to reflect that in our practices and values.

The Position

ACLU NorCal is hiring a paralegal to join the Legal-Policy Department.  ACLU NorCal focuses its legal advocacy work across six broad program areas: Criminal Justice; Democracy & Civic Engagement; Gender, Sexuality & Reproductive Justice; Immigrants’ Rights; Racial & Economic Justice; and Technology & Civil Liberties.

The paralegal will manage a range of diverse litigation support projects, in both state and federal court, at all stages of litigation, from initial pleadings to appeals.  The work of the paralegal will also involve coordination and implementation of e-discovery solutions, organization of paper and electronic case files for litigation case files.  The work of the paralegal will help to manage open records requests, as well as all stages of policy advocacy projects and campaigns.  The paralegal will also support the Supervising Paralegal in maintaining department-wide systems and protocols.  This position will report directly to the Supervising Paralegal and may be based in ACLU NorCal’s San Francisco, Sacramento, or Fresno offices.

About the Organization

ACLU NorCal is an affiliate of the American Civil Liberties Union a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. ACLU NorCal is comprised of two distinct corporations, the ACLU Foundation of Northern California (501c3) and the ACLU of Northern California (501c4). The incumbent is a joint employee of both corporations. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state.

Our mission is to ensure that Constitutional rights don’t just exist on paper but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. We are committed to fostering an anti-racist work culture and to anti-racist principles and learning. We are the resistance. Join us.

Duties & Responsibilities

• Coordination of Ongoing and Potential Litigation

• • Serve and file legal pleadings in state and federal court;
  • Create and generate Table of Contents and Table of Authorities in legal briefs;
  • Proof, format, and/or cite check legal briefs and pleadings;
  • Assist with fact development of cases and discovery, including eDiscovery projects and the organization, collection, review, and production of documents obtained from clients and opposing parties;
  • Monitor relevant deadlines, calculate court deadlines, and update case calendars; and
  • Conduct Westlaw and PACER searches and document retrievals; other internet research.
    

• Coordination of Ongoing and Emerging Policy Advocacy
  • Prepare and maintain documents for tracking legislation and/or media coverage;
  • Track Public Records Act and Freedom of Information Act requests and responses, and where necessary, follow-up to ensure complete responses and assist with review of responses; and
  • Format documents such as letters and reports and assist in the creation of PowerPoint or other presentations.
• Coordination of Department-Wide Systems & Administrative Tasks
  • Coordinate with case teams on implementation and application of e-discovery strategies;
  • Identify opportunities and implement solutions for improved use of systems and software to streamline workflow across the Department;
  • Facilitate conflicts checks and case opening procedures for litigation matters;
  • Conduct data-related tasks, including data entry, formatting worksheets, and basic analysis of worksheets;
  • Prepare expense reports, reconcile credit card statements, coordinate check requests and contract approvals, book travel arrangements, mail and photocopy bulk materials;
  • Update online case pages and other program materials on Program Teams’ web pages; and
  • Collaborate with Supervising Paralegal to provide back-up coverage for the Department’s professional staff.

• Meetings
  • Participate in team, department, and org-wide meetings; help to set a collaborative, inclusive culture for those spaces; engage with ACLU colleagues as well as with external partners.

 Qualifications

Education / Experience:

• At least 3 years’ experience working in a law firm, legal non-profit or legal services organization, or providing paralegal or other litigation support; and
• A paralegal certificate in accordance with California Business and Professions Code § 6450(c) or a Bachelor’s degree.

Required Skills / Competencies:

• Strong project and time management skills, including ability to manage and prioritize competing projects and complete assignments under deadlines;
• Ability to effectively research and coordinate action plans for legal support workstreams (including for complex litigation filings);
• Working knowledge of ECF and other filing and service procedures in federal and CA state courts;
• Working knowledge of Westlaw and PACER;
• Ability to cite check using both Blue Book and California styles of citation;
• Ability to assist with discovery, including eDiscovery, and the organization, case management, collection, review strategy, and production of documents obtained over the course of litigation;
• High level of organization, attention to detail, and follow-through;
• Good judgment, dependable, punctual, and able to maintain a high level of confidentiality;
• Strong verbal and written communication skills, including strong interpersonal skills;
• Commitment to pursuing public interest advocacy work, particularly in ACLU NorCal’s core Program Areas;
• Solutions-oriented approach, including the ability to work independently and on a team, and willingness to take initiative while juggling several priorities all with personal enthusiasm; and
• Ability to occasionally come into the office early or stay late to effectuate filings.

Preferred Skills / Competencies:

• Experience and effectiveness in coordinating and organizing logistics, meetings, employee onboarding, and trainings; and
• Familiarity with conducting database searches in e-discovery databases (e.g., IPRO Eclipse, Relativity, Concordance, etc.) and reviewing documents within these programs for relevance, responsiveness, and privilege; facility with organizing large volumes of data.

Technical Skills:

• Strong working knowledge of Microsoft Word, Outlook, Adobe Acrobat, PowerPoint, Excel and other Office programs, including facility with mail merge, spreadsheets, tables, and charts; and
• Familiarity and comfort with e-discovery databases and case management software.

Total Compensation

We are committed to creating and maintain a diverse workforce through equity initiatives, which includes equitable pay practices. Competitive compensation is commensurate with experience Starting salary range for this position is $76,894 – $107,652.

We understand how vital our work is and at the same time understand the toll engaged activism can take. Our goal is to retain staff and we believe that having a robust benefits offering is vital in meeting that goal. Our benefits include four weeks paid vacation in addition to 14 office holidays; fully employer-paid medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match. We have a robust Employee Assistance Program and emerging Employee Resource Groups.

This position is represented.

To Apply

Applications will be accepted until the position has been filled. We encourage you to apply as soon as possible as we will be evaluating applications on a rolling basis.  Applications must include (1) cover letter, (2) resume, (3) writing sample, and (4) a list of three references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter. Please submit your application online at : https://boards.greenhouse.io/aclunc/jobs/7523176002.

The ACLU-NC is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail hr@aclunc.org.  If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve.

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The Department of Health Care Services is Hiring a Legislative Coordinator.

The Staff Services Manager I (Specialist) (Legislative Coordinator) is a crucial role in the Department of Health Care Services (DHCS), responsible for managing legislative issues and supporting programs related to health care benefits, delivery systems, financing, and behavioral health. They work under the guidance of the Staff Services Manager II and may be assigned to any combination of program areas based on their expertise and the critical nature of legislative issues.

The program areas may include Health Care Benefits and Eligibility, Health Care Delivery Systems, Health Care Financing, Behavioral Health, as well as Policy & Program Support areas such as Information Technology, Legal Services, Audits & Investigations, Program Operations, and Enterprise Data and Information Management.

As a Legislative Coordinator, the employee represents DHCS at legislative committee hearings, provides answers to questions and proposed amendments, and coordinates the development of DHCS testimony at “fact-finding” hearings. This role is crucial in ensuring that DHCS complies with legislative requirements and priorities during a legislative session.

Please note, this is a hybrid position. Required, in-office days are Tuesday, Wednesday, and Thursday. We are located in downtown Sacramento.

Application Instructions:

• Apply Here
• The final date to apply is Saturday June 28, 2024
• For more information reach out to kyle.mikami@dhcs.ca.gov

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FIRM OVERVIEW

Berger Montague PC is a nationally renowned civil litigation firm consisting of over 95 attorneys. The Firm pioneered the use of class actions in antitrust and securities litigation, and since then, has expanded the use of class actions in the fields of consumer, employment, environmental, and insurance litigation, as well as in the areas of civil and human rights.

Berger Montague offers a competitive salary and attractive benefits package, including health insurance, vision insurance, dental insurance, HSA contribution, disability insurance, life insurance, 401(k) contribution, profit sharing, and pretax transportation benefits.

The Firm is currently seeking an experienced complex litigation paralegal to work primarily in the antitrust department and to provide administrative support to the Firm’s San Francisco office. The Firm is currently in a hybrid work setting. This position would require being in the office two days a week. Additional in-office days may be required on occasion.

PRIMARY RESPONSIBILITIES

• Provide case support to assigned attorneys throughout all phases of litigation
• Prepare written materials, including memos, correspondence, e-mail, reports, and other documents
• Conduct legal and factual research
• Proofread briefs, check cites, prepare exhibits and table of authorities
• File documents in state and federal court
• Organize documents for deposition preparation
• Provide support for trial and appeals
• Organize and maintain both physical and electronic files
• Organize and coordinate administration of San Francisco office as needed

QUALIFICATIONS

• Must have experience in federal court; Minimum 3 years of litigation experience in complex federal cases, ideally including class actions
• Ability to manage high volumes of discovery, coordinate complex filings, and file electronically
• Experience cite-checking documents and strong attention to detail
• Proficiency using Westlaw, iManage, and Relativity
• Open to working late on occasion as needed to finish time-sensitive assignments
• Highly organized, self-motivated, and able to excel in a fast-paced environment
• Excellent time management skills in handling multiple deadlines simultaneously
• Ability to work well independently and as part of a team, including personnel in other law firms
• Professionalism in interactions with clients, attorneys, staff, and others
• Excellent oral and written communication skills
• Strong computer skills, including proficiency in Microsoft products (such as Word, Outlook, and Excel)
• Experience with appellate filings (including creation of required appendices) is a plus
• Strong project management skills, including coordinating IT and the physical plant for the SF office

Berger Montague PC is an equal opportunity employer committed to promoting a diverse workplace. All qualified and interested candidates are encouraged to apply.

Please send a resume and cover letter to Jennifer Goula, HR Generalist, at jgoula@bm.net.

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Pillsbury Winthrop Shaw Pittman LLP

Job Description:

Small law office in San Rafael, specializing in estate planning, trust administration, and probate litigation is looking for a long-term legal assistant/office manager. The position will be available on a full-time (on-site) basis starting August 2024. We are looking for a candidate who will facilitate effective case management by providing legal assistance under the supervision of attorneys. The position requires frequent communication with clients and exemplary organizational skills to maintain the day-to-day priorities of the firm.

Responsibilities:

• Process mail, answer phones, and manage scheduling
• Handle communication with clients
• Prepare documents for filing with the court or letters for third parties or clients
• Bookkeeping with Quickbooks, prepare billings through LEAP management software, pay vendors, prepare tax filings, and arrange payroll.
• Manage data on the Cloud.
• Draft estate plans with estate planning software and modify as directed.

Qualifications:

• Bachelor’s degree or equivalent experience
• Experience in legal assistance
• Familiarity with law, legal procedures, and protocols appreciated

If interested, please send a resume to darin@fl-law.us

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Pillsbury Winthrop Shaw Pittman LLP

Primary Responsibilities

This position will support attorneys in our Litigation Practice Group. The qualified candidate must have substantive knowledge, understanding and experience in litigation including, but not limited to, e-filing in various jurisdictions, managing multiple cases and various administrative support tasks.

• Perform a variety of administrative duties such as calendar management, answering phones and emails, arranging travel, coordinating meeting logistics, opening new matters, time entry, expense reports, billing and assisting with business development activities
• Support all aspects of a case, including case management, depositions, arbitrations, mediations and trials, including handling logistics and supporting at trial as necessary
• Strong technical skills needed to prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting
• Demonstrate ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts
• Provide overall proactive, professional and detailed service to both internal and external contacts

Qualifications

• Bachelor’s degree preferred but not required
• Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
• Some IP litigation and trial experience helpful
• Advanced-level computer skills required including proficiency in MS Office, Adobe Acrobat, and DocuSign
• Strong client service skills with high-level standards of excellence in work product
• Strong problem-solving skills with ability to take initiative and use good judgment
• Strong written and verbal communication skills
• Strong organizational and time management skills, and must pay extreme attention to detail
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy
• Ability to work under tight deadlines, prioritize responsibilities and work effectively in a fast paced environment
• Must have 5+ years of experience in litigation with knowledge of all court rules and the skills to electronically file documents with the various court
• Experience working in a relevant, fast-paced legal environment
• Exceptional written and verbal communication skills
• A typing speed of approx. 50-80 words per minute—with a high degree of accuracy
• Excellent attention to detail
• Proficiency with Microsoft Office suite (or other requisite word processing software)
• Strong organizational skills

Preferred Qualifications

• Bachelor’s degree or Legal Secretary Certificate
• Knowledge of online court filing systems
• Experience working with multiple lawyers simultaneously
• Experience using dictation and transcription software

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience $100,000-$115,000.

Contact:  Renee Evans, CCLS

Apply here: https://pillsburylaw.wd5.myworkdayjobs.com/External

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

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A rapidly growing boutique law firm is seeking a Legal Secretary to join its Roseville team. The firm specializes in resolving complex family law disputes with a focus on high-net-worth divorce cases, child custody battles, and other intricate family legal matters.  The Legal Secretary will support the attorneys in providing exceptional legal representation and personalized attention to each client, ensuring their unique needs and concerns are addressed with the utmost care and professionalism. The ideal candidate will have a strong background in family law and/or litigation, a solid work ethic, and the ability to work independently while knowing when to ask for assistance when needed.

Requirements:

• Prior family law and/or litigation experience
• Experience with Adobe, Essential Forms, Worldox, Bill4Time, Outlook, Calendar Docket, SharePoint, etc.
• Ability to learn legal systems efficiently
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Attention to detail and commitment to accuracy
• Proficiency in legal terminology and documentation

The firm offers a competitive salary and comprehensive benefits package, in addition to a supportive and collaborative work environment. Salary is $50,000-$65,000 depending on experience. If you are a driven and detail-oriented professional with a passion for family law, we encourage you to apply for this exciting opportunity.

Contact Brittney Ortiz if you are interested in the position. 
Brittney@Fujitaniconsulting.com

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A highly respected Sacramento-based law firm is seeking a Legal Assistant to join its team. The position offers schedule flexibility with four days in office a month. The firm specializes in providing exceptional legal services to business owners and professionals throughout the state of California. The Legal Assistant will be working with the firm’s attorneys in guiding clients through every legal challenge, finding innovative solutions in a wide range of matters across California. The ideal candidate will possess extensive experience and thrive in a fast-paced, dynamic environment. The firm offers a competitive compensation and benefits package, including a performance-based bonus program and additional perks, to reward exceptional talent and drive.

Requirements:

• Significant knowledge of the civil litigation process (state and federal)
• 5+ years of proven experience as a legal assistant or legal secretary
• Organizational and communication skills (written and verbal)
• Self-motivated, positive attitude, and ability to work collaboratively
• Proficiency in legal terminology, documentation, and software applications
• Ability to manage multiple tasks and priorities with efficiency and attention to detail

If you are a legal professional with a passion for excellence and a desire to gain experience, we encourage you to submit your application. Grow in your legal career with growing a reputable firm.

Contact Brittney Ortiz if you are interested in the position. 
Brittney@Fujitaniconsulting.com

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The Governor’s Office of Planning & Research (OPR) seeks to fill a Limited Term/Full Time Attorney position in the Legal & Legislative Affairs Program. The position may be filled at an Attorney I level for newer attorneys, or at the Attorney III level, for attorneys with five years of experience or more.  

Staff Counsel (Attorney I)  

Under the supervision of OPR’s Chief Counsel, the Staff Counsel is responsible for providing research and analytical legal services needed to advise OPR executives, management and staff on a variety of legal issues, including rulemaking processes pursuant to the Administrative Procedure Act. Staff Counsel will provide written and oral advice, draft and review legal correspondence and perform a variety of legal tasks. The Staff Counsel shall, as needed, provide legal support where OPR is engaged in litigation in coordination with the Attorney General and OPR’s Chief Counsel. 
Please apply at https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=433595 

Senior Staff Counsel (Attorney III)  

Under the general direction of OPR’s Chief Counsel, the Senior Staff Counsel demonstrates expertise in the performance of difficult, complex, sensitive, and specialized legal work in all areas of responsibility of OPR. The Senior Staff Counsel is responsible for providing research and analytical legal services needed to advise OPR leadership in the legal implications of their activities, particularly on rulemaking processes pursuant to the Administrative Procedure Act. Senior Staff Counsel works independently on assignments. Senior Staff Counsel is assigned the more difficult, sensitive, and complex litigation/legal work of OPR and works on these matters with broad discretion and independence. The Senior Staff Counsel may function as a lead attorney when working with lower-level attorneys or legal interns on large, complex matters. Senior Staff Counsel will support, review, and coordinate OPR’s agreements with agency partners and contractors, and, as needed, engage in litigation in coordination with the Attorney General and OPR’s Chief Counsel. 

Please apply at https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=433588.

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Build your big career with the Firm that does Big Law better. McDermott Will & Emery is a leading global law firm that brings together more than 1,400 lawyers and 1,200 business professionals. We celebrate excellence, collaboration and community and have been recognized as a top workplace by The American Lawyer, Working Mother Magazine, Vault and the Human Rights Campaign. 

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With us, you’ll find:

• A Firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
• Enthusiasm for diverse perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental and financial health, with an emphasis on work/life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Position Summary:

The Legal Secretary performs a variety of administrative support tasks for the assigned attorneys within the designated Practice Group. This position may perform additional duties and responsibilities relating to the assigned Practice Group. The Legal Secretary works under general supervision and relies on instruction and guidelines to perform the essential functions of the job.

Essential Functions and Responsibilities:

• Prepare, edit and proofread documents including correspondence, agreements, spreadsheets and presentations
• Set up, organize and maintain paper and electronic filing systems with client documents
• Enter attorneys’ time entries and prepare and maintain monthly client billing and vendor invoices
• Prepare and maintain expense reports
• Coordinate and schedule client meetings
• Arrange, schedule and book attorney travel
• Conduct detailed client intake and analyze potential conflicts for new clients/matters and the opening of same
• Maintain attorney client lists, contacts and calendars
• Monitor attorney Outlook inbox and calendar and remind attorney of responses needed and upcoming calendar events
• Proactively remind attorneys of impending deadlines and obligations

Job Specifications:

• Ability to work effectively in a fast-paced environment
• Ability to understand and follow specific and detailed instructions
• Strong interpersonal and communication skills (oral and written), professional demeanor and presentation
• Strong client service and high-quality standards for services to meet or exceed client expectations
• Strong organization skills and attention to detail
• Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills
• Strong computer skills with the ability to learn new software applications quickly
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
• Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

– GQ1

Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. 

Expected Pay Range in San Francisco $75,000 – $135,000

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Click here for more information.

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JOB POSTING

• Local Association:  San Francisco LPA
• Opening Date:  May 1, 2024
• Closing date:  May 31, 2024
• Positions:  Litigation Legal Secretary, San Francisco, Litigation Legal Secretary, Silicon Valley, HR Manager Los Angeles, and Practice Assistant Los Angeles
• Contact:  Renee Evans, CCLS
• Apply here: https://pillsburylaw.wd5.myworkdayjobs.com/External

JOB DESCRIPTION

Primary Responsibilities

This position will support attorneys in our Litigation Practice Group. The qualified candidate must have substantive knowledge, understanding and experience in litigation including, but not limited to, e-filing in various jurisdictions, managing multiple cases and various administrative support tasks.

• Perform a variety of administrative duties such as calendar management, answering phones and emails, arranging travel, coordinating meeting logistics, opening new matters, time entry, expense reports, billing and assisting with business development activities
• Support all aspects of a case, including case management, depositions, arbitrations, mediations and trials, including handling logistics and supporting at trial as necessary
• Strong technical skills needed to prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting
• Demonstrate ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts
• Provide overall proactive, professional and detailed service to both internal and external contacts

Qualifications

• Bachelor’s degree preferred but not required
• Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
• Some IP litigation and trial experience helpful
• Advanced-level computer skills required including proficiency in MS Office, Adobe Acrobat, and DocuSign
• Strong client service skills with high-level standards of excellence in work product
• Strong problem-solving skills with ability to take initiative and use good judgment
• Strong written and verbal communication skills
• Strong organizational and time management skills, and must pay extreme attention to detail
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy
• Ability to work under tight deadlines, prioritize responsibilities and work effectively in a fast paced environment
• Must have 5+ years of experience in litigation with knowledge of all court rules and the skills to electronically file documents with the various court
• Experience working in a relevant, fast-paced legal environment
• Exceptional written and verbal communication skills
• A typing speed of approx. 50-80 words per minute—with a high degree of accuracy
• Excellent attention to detail
• Proficiency with Microsoft Office suite (or other requisite word processing software)
• Strong organizational skills

Preferred Qualifications

• Bachelor’s degree or Legal Secretary Certificate
• Knowledge of online court filing systems
• Experience working with multiple lawyers simultaneously
• Experience using dictation and transcription software

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience $100,000-$115,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

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The recruitment for Deputy County Counsel – Standard – Exempt (2ET2-2024A) is now open.

 Human Resources will be accepting applications at https://www.governmentjobs.com/careers/contracosta/jobs/4479318/deputy-county-counsel-standard-exempt until July 1, 2024 at 11:59pm. 

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Salary Info: $113,232 – $131,076 Annually, Plus Excellent Benefits + Retirement
Opens online at www.ebmud.com/jobs on Monday, April 29, 2024
Online applications must be received by 4:30 p.m., Friday, May 17, 2024

Internal Reference # 24-063

Join East Bay Municipal Utility District’s (EBMUD’s) dynamic legal team as a Litigation Secretary. The Litigation Secretary will, under general direction, perform a variety of difficult and complex legal secretarial and clerical duties pertaining to litigation, including confidential employment law administrative proceedings, in the Office of General Counsel (OGC). The work requires a highly organized and detailed-oriented individual who has a thorough knowledge of litigation procedures and practices, as well as the ability to effectively handle multiple assignments, schedules, and related tasks. The Litigation Secretary must effectively communicate and interact with a varied audience including attorneys, administrative agencies, court personnel, the general public, outside law firms, and other EBMUD staff members. Competitive candidates will demonstrate experience and ability to work in a team environment.

The Litigation Secretary will do the following:

• Prepare for filing with court a variety of pleadings and legal documents from copy, forms, or oral instructions, incorporating information from other sources as necessary.
• Compose and prepare correspondence, reports, legal papers, pleadings and other documents with accuracy from oral or written instructions, or brief notes.
• Maintain calendars to ensure that judicial and other adjudicatory deadlines are met.
• Arrange and schedule appearances, hearings, and meetings, including litigation-related meetings.
• Respond to inquiries from the public or EBMUD personnel with appropriate judgment, discretion, and professional courtesy.
• Obtain and relay factual information from other EBMUD offices, courts, agencies and law firms to litigators related to matters at issue in litigation.
• Maintain records and logs required to manage large volumes of documents involved in litigation; maintain files of electronic and paper documents and records relating to inactive or closed litigation.

The OGC values and strives to create a work environment that provides a work-life balance and embodies the District’s values of Respect, Teamwork, Integrity and Stewardship. It is extensively involved in the implementation of EBMUD’s Diversity, Equity and Inclusion Strategic Plan. EBMUD offers a generous benefit package, a reasonable telecommuting policy, and the opportunity to participate in EBMUD Affinity Groups, including the Asian Pacific Employees Association, the Black Employee Network, Fuerza Latina, the Raining Pride Committee, the Disability Advocacy and Rights Team and the Women’s Employee Resource Opportunity and Collaboration Community.

Flexible/hybrid work from home schedule may be available for some positions in this job classification.

The salary range is $9,436 per month increasing to $9,908, $10,403, and $10,923 after 6, 18, and 30 months, respectively.

EBMUD offers an excellent benefits program that includes: paid vacation, holidays and sick leave; family health insurance coverage; family dental and vision care plans; retirement plan (reciprocal with CalPERS); 401(k), 401(a) and 457(b) tax-deferred retirement plans; transit subsidy; tuition reimbursement; and opportunities for professional growth including training and career development.

Requirements:

1. Completion of the 12th grade or its equivalent.
   2. Two years of journey level legal secretarial experience working with litigation.
   3. Physical characteristics to perform the critical and important duties of the job.
   4. Willingness to work overtime as needed.

Submit a completed EBMUD application and the required supplemental question responses online at www.ebmud.com/jobs by 4:30 p.m., Friday, May 17, 2024. Only application materials submitted online during the filing period will be accepted.

EBMUD is an Equal Opportunity Employer: Females/Minorities/Veterans/Disability

www.ebmud.com

Job Hotline: (510) 287-0735

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Under general supervision performs a variety of duties for attorneys to whom assigned. Maintains positive contact with clients and observes confidentiality of client matters.

ESSENTIAL FUNCTIONS:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilize a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Prepare and process pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operate standard office equipment, including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone and velobind equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interact responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery.
• Utilize master calendar and docket systems. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepare ‘Blue Sheet’ for new file opening with information provided by attorney.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• Provide training as needed for any clerical classification consistent with the collective bargaining agreement.
• Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• Make complex travel arrangements.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to read and write in order to prepare routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents including calculating interest on judgments.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone systems and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

EDUCATION:

• High school diploma or equivalent.
• Minimum 3 years working as a legal secretary in a law firm.

WORKING CONDITIONS:

Normal office environment with typical exposure to noise consistent with performance of business in the office.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

CONTACT

Jennifer Calhoun
Weinberg, Roger & Rosenfeld
A Professional Corporation
1375 55th Street
Emeryville, CA 94608
510-337-1001 Phone
510-337-1023 Fax
jcalhoun@unioncounsel.net

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Probate law firm seeks legal secretary for fast paced congenial environment. Must have prior secretarial experience, probate and litigation experience helpful.

The firm has an opening for position of legal secretary/assistant to join our support team. Duties include the following: preparation of correspondence and legal pleadings and documentation, discovery, court filings, calendaring and service, case management, record keeping, and interfacing with clients. You will support 3-4 attorneys and all their day to day needs.

The ideal candidate must be detail oriented; proficient in Microsoft Office; knowledgeable on preparation of legal documents in proper format for court filings; familiarity with e-filing programs; ability to work with court staff; reliable team player who can also work independently; great attitude; professional demeanor; well-spoken, and willing to learn new skills.

This position is in person in our Redwood Shore office and full-time.

Salary $65,000 to $85,000, commensurate with experience.

Submit resume to kdurrans@arcr.com

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Candidates can apply to the link: https://www.arnoldporter.com/en/careers/professional-staff/current-opportunities/managing-attorney-office/docket-clerk

The Managing Attorney’s Office of Arnold & Porter has two (2) Litigation Docket Clerk openings in the San Francisco office.  The Docket Clerk provides support to the Managing Attorney, Managing Clerk, Assistant Managing Clerk, and the Department, coordinating clerical and administrative tasks.  The Docket Clerk has a great deal of contact with lawyers, management, and staff in the firm and acts as a point of first contact in many cases so a strong client service ethic and a professional manner in all communications are of the utmost importance.

Responsibilities include but are not limited to:

• Recording all litigation documents in the docketing database and, under the supervision of the Assistant Managing Attorney, calculating procedural due dates.
• Assisting with the maintenance of the litigation docket/preparation of documents.
• Providing administrative assistance to the Assistant Managing Clerk, as well as the Managing Attorney’s Office.
• Serving and filing legal documents in various state and federal courts and agencies – electronically and physically.
• Generating and proofreading requested communications, documents, forms, and reports for the department.
• Creating and maintaining department-wide files/libraries/databases. Performing data entry to maintain department databases, including working with firm personnel as necessary to ensure accuracy of data.
• Preparing invoices for submission to Finance & Accounting and maintaining invoice files.
• Assisting in the production of departmental policy/ procedure information.

Qualifications:

• Bachelor’s Degree or equivalent work experience.
• Minimum of one year of experience in a law firm or corporate environment.
• Proficiency using calendaring or docketing systems, such as eDockets, CompuLaw or MA3000 is a plus.
• Proficiency/experience efiling documents through the Federal CM/ECF system or NYSCEF is a significant plus.
• Proficiency in Windows operating systems and Microsoft Office Suite and/or related software.
• Demonstrated experience working with databases.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail and handling a variety of tasks simultaneously.
• Excellent project management skills.
• Ability to work independently and as a part of a team.
• Ability to maintain a high level of confidentiality.
• Strong problem-solving skills and an ability to prioritize and manage time effectively.
• Excellent organization and communications skills, both oral and written.
• Exceptional client service, both internal and external.
• Flexibility to work additional hours, as necessary.

The anticipated base salary for this position is $50,000 to $54,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm’s equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm’s Anti-discrimination, Anti-harassment and Affirmative Action Policies, the term “race” includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.

Arnold & Porter Kaye Scholer LLP is an EO Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.

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Apply: https://nixonpeabody.careers.micronapps.com/job_post_details.aspx?%3Eac^?LWCZ4dN=1`&QDFnXTpbVzc%3d=Mk5Kb29A

Job Description:

We have an immediate opening for a Practice Assistant (Litigation) to assist attorneys in our San Francisco office. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: San Francisco, CA

1. Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy and dictation.
2. Administer multiple calendars, coordinate meetings and events, prepare expense reimbursements and oversee travel arrangements.

Prepare correspondence as directed by attorneys.

1. Ensure proper setup and handling of client files.

Manage client intake process, timekeeping and billing.

1. Assist with all aspects of court submission’s/filings. Including knowledge and application of various court requirements.
2. Assembly of documents, mailing, service, and submission of the filing (both hard copy and e-filings).
3. Strong commitment to individual assignments as well as to the secretarial team. Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

Job Requirements:

1. Associate or Bachelor degree preferred.
2. Minimum of three years of experience in a high-volume, fast-paced professional setting; litigation client experience preferred.
3. Prior travel and professional event coordination is considered a plus.
4. Superior technical skills in MS Office including Outlook, Word, Excel, and PowerPoint.
5. Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail.
6. Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight deadlines. Strong vocabulary, grammar, spelling and punctuation skills.
7. Must be a team player focused on internal and external client service.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: San Francisco: $67,580 to $97,995

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range is Nixon Peabody’s good faith estimate of the annual salary it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran. Pursuant to the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

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Under the general direction of the Executive Director and Counsel for Planned Gift Administration, the Trust and Estate Administration Specialist provides experienced, high-level programmatic, analytical, technical, and administrative services for the Office of Planned Giving. Actively manage the estates in administration program for UC Davis (Davis and Sacramento campuses). Partners with and assists campus-wide and system-wide colleagues, including the chancellor, provost, deans, faculty, and staff, and interacts with university agents, UC Davis Foundation trustees, alumni, business and community leaders, private foundation officers, attorneys, accountants, financial advisors, donors, executors, trustees, surviving family members, and others in carrying out the responsibilities of the position. Provide critical support including project management and analytical and administration expertise to the planned giving program. Ensures a high level of effectiveness and service that is consistent with University Development goals and works in concert with stakeholders at multiple levels. This position requires excellent communication across all levels of the organization that is collegial, collaborative, and in alignment with the UC Davis Principles of Community.

The incumbent will serve as the pillar lead and project manager for the UC Davis Trust and Estate Administration Program utilizing legal, financial, and technical knowledge to assist in the proper fiduciary management and administration of all estate gifts to the University. As a member of the Planned Giving Team, this position engages with the group in supporting the unit’s overall goals. Each team member will have primary functional responsibilities, while serving as backup to other members as needed; duties may include work in the bequest expectancy gift portfolio or real estate and split income gifts portfolio during periods of significant workload or absence.

Click here for full details.

Submit application: http://tinyurl.com/yksru44k or hr.ucdavis.edu (Job ID 60812)

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You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Professionally answering, screening and placing calls; recording and communicating messages according to appropriate procedures
• Effectively obtaining familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Coordinating with billing attorneys on all monthly pre-bills and necessary revisions; preparing bills for mailing, maintaining billing records and entering attorney time
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

• A minimum of three years’ experience supporting a litigation practice, handling filings in state and federal courts
• Advanced use of MS Word and Outlook; familiarity with Aderant preferred
• Intermediate to advanced computer aptitude in order to use various features of multiple software programs (including word processing, footnotes, redlining, copying/pasting, and comparing documents)
• Proficiency in the use of document management systems (iManage Work preferred)
• Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Legal Administrative Assistant

Pay Range for Candidates in California:

$64,000 – $110,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position.  Exact compensation will be determined based on individual candidate qualifications and location.

Investing your time and talents is no small matter—we know that superior service to our clients starts with an investment in you. Our competitive compensation, comprehensive benefits, and programs that support our employees’ well-being, families, and futures reflect our pride in our people.  From our legal administrative assistants to our senior partners, Venable prioritizes the whole person in order to cultivate the most successful of relationships. 

We comply with the San Francisco Fair Chance Ordinance. Conviction of a crime will not necessarily be a bar to employment at the Firm. Factors such as age at the time of the offense, type of the offense, seriousness of the offense, remoteness of the offense in time, position applied for, rehabilitation, overall record, and other relevant factors will be taken into account in determining effect on suitability for employment.

Click here to apply.

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The Governor’s Office of Planning & Research (OPR) seeks a Senior Staff Counsel within its Legal Affairs team. Under the general direction of OPR’s Chief Counsel, the Senior Staff Counsel will be responsible for providing research and analytical legal services needed to advise OPR and the Office of Community Partnerships and Strategic Communications (OCPSC) leadership in the legal implications of OPR’s and OCPSC’s activities. The Senior Staff Counsel will support, review, and coordinate OCPSC’s contracting and grantmaking activities with agency partners and contractors, and, as needed, engage in litigation in coordination with the Attorney General’s Office and OPR’s Chief Counsel. The Senior Staff Counsel may also provide general legal support to OPR on issues related to CEQA, Planning and Zoning Law, Bagley-Keene, and the Public Records Act, amongst other laws. 

OPR serves the Governor and his Cabinet as staff for long-range planning and research and constitutes the comprehensive state planning agency. OPR assists the Governor and the Administration in planning, research, policy development, and legislative analysis. OCPSC, operating within OPR, manages the State’s highest priority community engagement and public awareness efforts including COVID-19 vaccines, climate justice, water conservation and extreme heat.

To apply and to learn more details about the position, please visit the job posting at https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=407773, or go to www.calcareers.ca.gov and search job code 407773.

Senior Staff Counsel – CV

The Governor’s Office of Planning & Research (OPR) seeks a Senior Staff Counsel within its Legal Affairs team. Under the general direction of OPR’s Chief Counsel, the Senior Staff Counsel will be responsible for providing research and analytical legal services needed to advise OPR and California Volunteers leadership in the legal implications of their activities.  Senior Staff Counsel will support, review, and coordinate OPR and California Volunteer’s agreements in contracting and grantmaking activities with agency partners and contractors, and, as needed, engage in litigation in coordination with the Attorney General’s Office and OPR’s Chief Counsel. The Senior Staff Counsel may also provide general legal support to OPR on issues related to CEQA, Planning and Zoning Law, Bagley-Keene, and the Public Records Act, amongst other laws.

OPR serves the Governor and his Cabinet as staff for long-range planning and research and constitutes the comprehensive state planning agency. OPR assists the Governor and the Administration in planning, research, policy development, and legislative analysis. California Volunteers, operating within OPR, is the state office tasked with engaging Californians in service, volunteering and civic action to tackle our state’s most pressing challenges, including climate change, and responding to emergencies and disasters.

To apply and to learn more details about the position, please visit the job posting at  https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=409191, or go to www.calcareers.ca.gov and search job code 409191.

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RESPONSIBILITIES:

• Assists lawyers with correspondence, pleadings, motions, and discovery
• Creates and manages documents (such as motions, under seal pleadings, subpoenas, court forms, routine notices) using Adobe Acrobat, Best Authority and Forms Workflow software, as necessary.
• Ability to e-file pleadings in State, Federal and Appellate Courts
• May perform research, compile/organize documents/data, and assemble pertinent documents/preparing binders for trials/depositions.
• Booking flights and organizing itineraries for travel
• Provides back-up secretarial coverage when

SKILLS AND ABILITIES:

• Minimum of 7-10 years of litigation experience
• Proficient in Microsoft programs (Word, Excel, PowerPoint), iManage, Adobe Acrobat, Best Authority and Forms Workflow software.
• Proficient knowledge of legal/litigation terminology, court procedures, calendaring procedures, e-filing/service, scanning and saving documents, and procedures employed in coverage and litigation matters.
• Solid organizational skills, communication skills, and
• Ability to work simultaneously on a variety of projects and work effectively under
• Communicates effectively with attorneys and legal personnel at all
• Flexibility for
• Hybrid Schedule: 3 in office; 2

About Keker, Van Nest & Peters

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staff recruiting@keker.com.

The salary for this California based role is $110,000- $135,000 DOE and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decision- making or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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JOB SUMMARY:

The Office of the County Counsel provides legal services to the Board of Supervisors, elected officials and County departments and agencies.  It consists of approximately 70 employees and is located in downtown Oakland at 12^th and Oak Streets, near Highway 880 and BART.

Working a 37.5-hour week, you will be providing a wide range of civil legal secretary support activities in the areas of litigation and legal transactional matters.  Duties include, but not limited to, civil legal document and correspondence preparation, calendaring, case/file management, court filings, and litigation activities.  You will be part of a team working in a fast-paced environment.

QUALIFICATIONS NEEDED:

• The equivalent of three years of full-time experience performing the duties of a legal stenographer or legal secretary for attorneys or judges in a civil legal environment that included preparation of documents such as pleadings, briefs, legal memoranda and opinions, and other papers containing extensive legal citations.
• Completion of one year of legal secretarial training curriculum in a recognized business college may substitute for one year of the required experience listed above.
• The successful candidate will have experience in: e-filing (state and federal courts); preparing documents such as pleadings, briefs, legal memoranda, opinions, and other documents containing extensive legal citations, as well as pre-trial and trial documents; and  case/document management software; Extensive knowledge of civil legal terminology, forms and documents; legal calendaring, indexing and file maintenance, and court filing procedures.
• Expertise in Microsoft Office Suite and strong verbal and written communication skills.
• A typing certificate with a net typing speed of 50 net words per minute must be submitted.  The certificate must be dated within six (6) months of the last day of filing and can be scanned and attached to your on-line application (under the resume tab).

COMPENSATION AND BENEFITS:

• The salary range is $2,947.50 – $3,582.75 biweekly ($76,635.00 – $93,151.50 annually). Benefits include medical and dental insurance for employee and dependents, life insurance, vacation leave, sick leave, holidays, defined retirement plan and a deferred compensation plan as well as other benefits

TO APPLY:

The job announcement for Civil Legal Secretary, online application and supplemental questionnaire forms are available at

https://jobapscloud.com/Alameda/sup/bulpreview.asp?R1=23&R2=1242&R3=01

 ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

The deadline for filing your on-line application is Friday, November 17, 2023, at 5:00pm

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POSITION SUMMARY & REPORTING RELATIONSHIP:

This is an entry-level position to support the Paralegal group. Paralegal Clerks (“P-clerks”) are often interested in pursuing a career in the legal field, either as paralegals or attorneys. A demonstrated interest in the legal field, specifically in litigation, is preferred. This position is mostly project-based, providing exposure to many different types of tasks across various types of cases.

POSITION RESPONSIBILITIES:

• Be a team player who works well with others.
• Assist paralegals with an array of tasks, including organization of case materials, preparation of binders, etc.
• Adapt quickly to master new tasks and new subject matter, and balance competing priorities.
• Coordinate work with paralegals, other staff, and occasionally outside vendors
• Perform additional duties as required.

DESIRED QUALIFICATIONS:

• Bachelor’s degree is preferred; equivalent work experience will be considered.
• Demonstrated interest in the legal profession.
• Excellent organizational skills and the ability to multitask.
• Strong attention to detail.
• Strong communication skills and the ability to shine under pressure.
• Solid computer skills, including experience using Microsoft Office, Adobe Acrobat.
• Ability to work overtime when needed.

About Keker, Van Nest & Peters

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our firm’s hybrid work policy includes 3 days in-office work and 2 days remote work weekly. Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staffrecruiting@keker.com.

The salary for this California based role is $70,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisionmaking or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Clerks assist with the day-to-day operations of an office by doing tasks such as preparing coffee, setting up conference rooms, stocking kitchens and bathrooms, and making sure all common areas are clean.

POSITION RESPONSIBILITIES:

• Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
• Hospitality Services include coordination and upkeep of conference rooms, common areas and kitchens. Inspecting and ensuring that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute kitchen supplies. Maintain inventory control and order supplies as needed.
• Load and unload dishwasher.
• Facilities Services may include hanging pictures, office moves and cleaning services.
• Prepare coffee for all staff and attorneys.
• Picking up and distributing lunch.
• Restock conference rooms, bathrooms, kitchens, and copy rooms.
• Set up supplies in new employees’ offices.
• Set up and breakdown conference rooms for meetings and firm events.
• Additional duties as requested by Clerk Supervisor, attorneys, staff, and members of the clerk team.

DESIRED QUALIFICATIONS:

• High School Diploma or GED.
• Minimum of 1 year work experience in a customer services field.
• Ability to multitask with attention to detail.
• Ability to resolve issues with professionalism and tact.
• Ability to lift or move 40 lbs. or greater.
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
• Ability to walk, bend, kneel, stand, or sit for an extended period.
• Must have outstanding customer service skills.
• Must have excellent communication skills, both verbal and written.
• Must have a sense of urgency and ability to keep self-motivated and demonstrate self-initiative.
• We are looking for someone who is interested in staying long term and growing with the company.
• Must be RELIABLE.
• Must be able to work morning, evening and weekend overtime when requested.
• This position requires working in the office Monday through Friday.

About Keker, Van Nest & Peters

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our firm’s hybrid work policy includes 3 days in-office work and 2 days remote work weekly. Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staffrecruiting@keker.com.

The salary range for this California based role is $50,000 -$65,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisionmaking or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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POSITION SUMMARY & REPORTING RELATIONSHIP: This is an entry-level position to support the Paralegal group. Paralegal Clerks (“P-clerks”) are often interested in pursuing a career in the legal field, either as paralegals or attorneys. A demonstrated interest in the legal field, specifically in litigation, is preferred. This position is mostly project-based, providing exposure to many different types of tasks across various types of cases.

POSITION RESPONSIBILITIES:

Be a team player who works well with

• Assist paralegals with an array of tasks, including organization of case materials, preparation of binders, etc.
• Adapt quickly to master new tasks and new subject matter, and balance competing
• Coordinate work with paralegals, other staff, and occasionally outside vendors
• Perform additional duties as

DESIRED QUALIFICATIONS: 

• Bachelor’s degree is preferred; equivalent work experience will be
• Demonstrated interest in the legal
• Excellent organizational skills and the ability to
• Strong attention to
• Strong communication skills and the ability to shine under
• Solid computer skills, including experience using Microsoft Office, Adobe
• Ability to work overtime when

About Keker, Van Nest & Peters

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our firm’s hybrid work policy includes 3 days in-office work and 2 days remote work weekly. Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staffrecruiting@keker.com.

The salary for this California based role is $70,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decision- making or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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San Francisco, CA

Litigation Paralegal: This position supports multiple case teams and would preferably have 1-3 years of litigation experience. Position requires both self-motivation and great teamwork, excellent organizational and proofreading skills, and the ability to multi-task. A good understanding of the phases of litigation in both federal and state courts is important.

POSITION RESPONSIBILITIES: 

• Be a team player who works well with others
• Review, organize and index case materials, including pleadings, communications, document productions, etc.
• Generate status reports, logs, and indices
• Collaborate with internal team to track court docket calendar
• Aid attorneys in preparing declarations, notices, and discovery requests
• Review and cite check filings and organizing appropriate exhibits
• Assisting with fact and basic legal research
• Review and assemble materials to be used at depositions, mediations, arbitrations and trial, including exhibit lists
• Prepare for and assist with mediations, arbitrations, and trials
• Coordinate with support services, clients, opposing law firms, and courts
• Perform additional duties as required
• Work in the office three days per week, remotely two days per week

DESIRED QUALIFICATIONS:

Bachelor’s degree and paralegal certificate from an ABA-approved program is preferred; equivalent work experience will be considered

• Minimum three years of paralegal experience in a litigation environment
• Excellent organizational skills and the ability to multitask
• Strong attention to detail and strong proofreading skills
• Understanding and working experience with e-discovery
• Experience with litigation software, such as Westlaw, iPro, Relativity, LiveNote,
• Ability to work overtime when needed

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty with accuracy. The requirements listed below are representative of the education, experience, skills, knowledge, and abilities required.

Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

About Keker, Van Nest & Peters

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our firm’s hybrid work policy includes 3 days in-office work and 2 days remote work weekly. Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staffrecruiting@keker.com.

The salary range for this California based role is $90,000-$105,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decision- making or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Litigation Paralegal: This position supports multiple case teams and would preferably have 3-5 years of litigation experience. Position requires both self-motivation and great teamwork, excellent organizational and proofreading skills, and the ability to multi-task. A good understanding of the phases of litigation in both federal and state courts is important.

POSITION RESPONSIBILITIES: 

• Be a team player who works well with others
• Review, organize and index case materials, including pleadings, communications, document productions, etc.
• Generate status reports, logs, and indices
• Collaborate with internal team to track court docket calendar
• Aid attorneys in preparing declarations, notices, and discovery requests
• Review and cite check filings and organizing appropriate exhibits
• Assisting with fact and basic legal research
• Review and assemble materials to be used at depositions, mediations, arbitrations and trial, including exhibit lists
• Prepare for and assist with mediations, arbitrations, and trials
• Coordinate with support services, clients, opposing law firms, and courts
• Perform additional duties as required
• Work in the office three days per week, remotely two days per week

DESIRED QUALIFICATIONS: 

• Bachelor’s degree and paralegal certificate from an ABA-approved program is preferred; equivalent work experience will be considered
• Minimum three years of paralegal experience in a litigation environment
• Excellent organizational skills and the ability to multitask
• Strong attention to detail and strong proofreading skills
• Understanding and working experience with e-discovery
• Experience with litigation software, such as Westlaw, iPro, Relativity, LiveNote,
• Ability to work overtime when needed

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty with accuracy. The requirements listed below are representative of the education, experience, skills, knowledge, and abilities required.

Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

About Keker, Van Nest & Peters 

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our firm’s hybrid work policy includes 3 days in-office work and 2 days remote work weekly. Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staffrecruiting@keker.com.

The salary range for this California based role is $110,000-$130,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decision- making or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Temporary Provisional (TPV), limited to no more than 3 years in duration. This temporary position is excluded by the Charter from the competitive Civil Service examination process, is considered “at will” and shall serve at the discretion of the Department Head. This position will be subject to the Permanent Civil Service examination process. Successful participation in the Permanent Civil Service examination and selection through an open competitive process is needed in order to be considered for the permanent appointment.

Application Opening: July 6, 2023

Application Deadline: Continuous, earliest close 5:00pm July 21, 2023

Compensation Range: $87,802- $106,730

Click here to more information.

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The recruitment for Deputy County Counsel – Standard – Exempt (2ET2-2023A) is now open.

Human Resources will be accepting applications at: https://www.governmentjobs.com/careers/contracosta/jobs/4103365-0/deputy-county-counsel-standard-exempt until August 3, 2023 at 11:59pm.

Please share this link with anyone that may be interested in the vacant positions.

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Arnold & Porter has an opening for an Administrative Specialist in the San Francisco office.  The Administrative Specialist provides administration, organizational, technical, and project-based support to the Co-Managing Partner, as well as other attorneys and other legal personnel time permitting.

Responsibilities include but are not limited to:

• Scheduling meetings and coordinating all aspects of those meetings, including but not limited to creating/editing PowerPoint slides and other information.
• Managing the Co-Managing Partner’s Outlook calendar.
• Coordinating in-person and video meetings; including, reserving conference rooms, ordering meals, arranging for any IT equipment needed (i.e. laptop, projector, audio/video equipment), sending Outlook meeting requests, greeting clients, checking in guests in the lobby for large meetings, etc.
• Accurately coordinating travel arrangements via the firm’s Travel department.
• Processing expenses in Chrome River for expense reimbursements.
• Updating attorneys’ contact lists as well as preparing, editing, and proofreading routine correspondence.
• Editing client prebills as directed and processing client billing in accordance with firm policies and procedures (in coordination with the Billing department).
• Assisting with ad hoc projects in coordination with other departments such as Finance & Accounting, Information Technology, Marketing, Talent, HR, etc. to accomplish assigned projects. 
• Setting up new client matters; completing client label requests, requesting on-site/off-site client files from the firm’s Information Governance and Conflicts & Client Intake departments.
• Performing a variety of administrative responsibilities to develop systems and processes to manage the work efficiently as well as providing general support as assigned. 

Qualifications: 

• Minimum of three (3) years of legal support experience in a professional work environment. 
• Two-year degree or equivalent experience considered.
• Proficiency in Microsoft Office required including PowerPoint and Excel.  Proficiency in iManage or a comparable document management system is a plus.
• Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
• Demonstrate a high level of attention to detail and pride in high quality deliverables.
• Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
• Strong interpersonal skills to build successful working relationships and to work within a team environment exhibiting the ability to collaborate effectively as well as work independently 
• Exceptional client service, both internal and external.
• Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.  
• Ability to work additional hours, as necessary.

The anticipated base salary for this position is $67,500 to $95,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

APPLY HERE

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Legal Administrator

Complex litigation Firm with offices in San Francisco, CA and Philadelphia, PA seeks a Legal Administrator for its San Francisco office. This role will support a minimum of three attorneys.

Responsibilities:

• Oversee all office needs, including but not limited to supply procurement, interfacing with supply vendors, and building management, processing mail, etc.
• Liaise with Pennsylvania IT department re network issues, phones, and system updates.
• Word processing, formatting, proof-reading, and organizing documents created during the course of complex litigation.
• Assist in the preparation of legal documents including, but not limited to, legal correspondence and attorney memos.
• Assist with deposition and hearing preparation.
• Organize subscription updates for legal reference guides and maintain legal library.
• Assist litigation team with any and all administrative tasks, including timekeeping, expense reporting, etc.
• Organize firm events and outings.

Qualifications:

• Minimum of 2-4 years of administrative experience in a legal environment preferred.
• Tech savvy with advanced knowledge of word processing, document formatting, and information management, including Word, Excel, Outlook, and Adobe Acrobat Pro required. Prior experience with any time keeping software preferred.
• Superior attention to detail is a must.
• Must be a motivated self-starter with a great attitude and work ethic.
• Desire to learn and innovate better ways to support the legal team.
• Ability to work well in a team-oriented environment.
• Must have excellent communication skills.
• Must be able to deal with confidential and highly sensitive matters in a consistently discreet and professional manner.

Pay Range (hourly): $28.84 to $33.65

Applications for this position can be sent in via the career page on our website.

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Classification: 4

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk. Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently. Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Prepare and process pleadings from both written and dictated sources and timely file, paper and/or electronic pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interact responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery.
• Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepare ‘Blue Sheet’ for new file opening with information provided by attorney.
• Maintain client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• May be required to provide ‘incidental’ training for the same or other classifications, consistent with the collective bargaining agreement.
• Make complex travel arrangements.

Knowledge Skills and Abilities Required:

• Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

To apply, please contact Jennifer Calhoun at jcalhoun@unioncounsel.net.

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Under general supervision performs a variety of accounting duties, which may include accounts payable, accounts receivable and client billing. Maintains contact with attorneys, staff and clients and observes confidentiality of client and firm matters.

ESSENTIAL FUNCTIONS:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of providing accounting support to the Controller.

• Utilize computerized accounting, billing and payables/receivables
• Utilize word processing software for
• Generate statements and reports using appropriate
• Operate office equipment, including copiers, fax machines, typewriter, computer and 1O­ key calculator.
• Maintain telephone, email and personal contact with clients, attorneys and staff on billing and general accounting matters.
• Perform time entry when
• Originate computerized pre-bills on a monthly basis (or more frequently by request) for review by each timekeeper.
• Make necessary corrections on invoices, generates invoices; mails/emails to
• Input all client disbursements and payments on a daily
• Input recoverable costs on a daily basis.
• Input cash received on a daily
• Input and maintain vendor payments and
• Reconcile invoices and cash
• Maintain accounting
• Assist attorneys and staff in analysis of time, fees and costs invested in matters and create reports for that purpose.
• Perform all functions of e-
• Familiarity with LEDES
• Prepare dated accounting files for off-site storage and recordkeeping associated with accounting files in storage.
• Assist in maintaining client matter
• Incidental training may be required for same or lower

May be required to be responsible for providing coverage for any other classification 3 or lower classification position.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to read, write and perform mathematical computations efficiently in order to maintain and verify accounts and perform routine office correspondence.
• Approximately 3 – 5 years of on the job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment with minimum supervision in order to carry out routine accounting duties with minimal supervision.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to respond to requests requiring analysis of client billing histories and other basic financial analyses.
• Interpersonal skills necessary in order to communicate in person, by written correspondence, e-mail and telephone to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to operate standard office equipment including computer, copier, typewriter, facsimile, and telephone systems.
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 feet high.
• Perform administrative and other duties consistent with the position as requested.
• Regular and predictable attendance is an essential function of the job.
• Knowledge and ability of web based e-billing systems and vendors.

WORKING CONDITIONS:

Normal office environment with typical exposure to noise consistent with performance of business in the office.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

To apply, please contact Jennifer Calhoun at jcalhoun@unioncounsel.net.

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Zahner Legal Support is looking for experienced (in California only) litigation secretaries to work remotely, part-time (5-35 hours per week), preferably available M-F during the day, although there is room for flexibility. We are a collection of former Big Law legal secretaries who now support solo practitioners/small firms. No drama, no commute, just a way to use our extraordinary skills to make our own money. Hourly pay is better than the going rate, DOE. Opportunity to turn into F/T, if interested.

Here are some of the skills and qualities we are looking for:

• Proficient in formatting, preparing and finalizing CA State Court, CA Federal Court and Appellate pleadings and discovery for civil litigation
• Experience with how to file/e-file in CA state and/or federal court and Superior Court local rules
• MS Word (using styles)
• Critical thinking
• Detail-oriented
• Ability to work independently and, at times, under deadline
• Strong communication skills (written and verbal)
• 5+ years experience in litigation
• Legal calendaring (CompuLaw, ProLaw, Clio) knowledge preferred
• Experience with NetDocuments helpful
• Working knowledge of Superior courts in LA and the East Bay (Contra Costa, Solano, etc.) helpful

This is not your typical law firm work. We work collectively as a team helping and supporting each other to become independent and provide quality service to our clients. Please send resumes to molly@zahnerlegalsupport.com.

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Apply now

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LOCATION: Sacramento, CA

JOB REQUISITION: 5873

OVERVIEW

The California Court of Appeal, Third Appellate District, located in Sacramento, is accepting applications for a Judicial Assistant to Appellate Justice for the chambers of the Honorable Shama Hakim Mesiwala, and is also accepting applications for Judicial Assistant, Judicial Secretary I, or Judicial Secretary II. The individual(s) selected will be appointed at a level commensurate with their qualifications.

RESPONSIBILITIES:

• Provides legal secretarial support to central staff or other court attorneys and/or other professional staff.

• Types and proofreads a variety of legal and business documents ensuring accuracy and conformity with approved formats.
• Drafts routine orders which conform to the requirements set out in style manual.
• Tracks cases assigned to central staff or to chambers in order to ensure timely preparation, distribution, and/or filing of draft opinions, waiver letters, submittal orders, opinions, and orders required after opinion is filed.
• All positions other than Judicial Assistant to Appellate Justice may serve as judicial secretary to a pro tem justice, a supervising and/or a writ attorney. Judicial Assistant to Appellate Justice serves as judicial secretary for that justice.
• All positions other than Judicial Assistant to Appellate Justice may substitute for judicial assistants to appellate court justices on a limited basis during absences or while vacancies are being filled.
• May receive and screen visitors and telephone calls; take messages, serve as liaison with court, staff, and public.
• Assists in development and implementation of various computer applications such as macros and autotext; organizes and maintains written and electronic information for assigned area.
• Performs a variety of standard office support work.
• Must be available to work overtime.

In addition to those listed above, responsibilities for Judicial Assistant to Appellate Justice and Judicial Assistant may also include:

• Edits, proofreads, and reviews opinions and court orders and other related documents, using the electronic case management and document management systems, for correctness and accuracy with respect to grammar, spelling, punctuation, content, and organization; conforms opinions to uniform style using the California Style Manual and other style manuals, ensuring compliance with California Rules of Court. Communicates with the Reporter of Decisions regarding stylistic requirements and content of opinions; proofreads and carefully inspects galley proofs of all published opinions.
• Prepares final opinions by checking cited facts for accuracy against all documents via electronic case management and document management systems, from the lower tribunal such as the clerk’s and reporter’s transcripts, administrative record, exhibits, and correspondence; validates legal authorities cited using resources found in the physical and/or electronic law library and computer data bases such as state and federal reporters, state and federal statutes, citators, textbooks, handbooks, restatements, and legislative intent materials.
• Organizes and routes work using a document management system and follows up to ensure coordination and completion of assigned work; exercises skill in setting priorities; works closely with the Clerk’s Office to ensure that materials are received and sent out in timely fashion.
• Drafts correspondence and routine orders for review, including opinion modifications, orders for granting or denying rehearings or publication requests; independently initiates specified correspondence for signature by appropriate staff. Maintains, updates and generates weekly and monthly reports.

MINIMUM QUALIFICATIONS:

Judicial Assistant to Appellate Justice: Equivalent to six (6) years of legal secretarial experience, including four (4) years of technical legal research. OR Bachelor’s degree and two (2) years of legal secretarial experience, including technical legal research. Additional directly related experience and/or college-level coursework may be substituted on a year-for-year basis for either of the paths outlined above.

 OR

One (1) year as a Judicial Assistant OR two (2) years as a Deputy Clerk OR three (3) years as a Lead Judicial Secretary or Assistant Deputy Clerk III with the judicial branch.

Equivalent years of experience performing the duties of a class comparable in the level of responsibility to the classes listed above in a California Superior Court or California state-level government entity also qualify.

Judicial Assistant: Equivalent to six (6) years of legal secretarial experience, including four (4) years of technical legal research. OR Bachelor’s degree and two (2) years of legal secretarial experience, including technical legal research. Additional directly related experience and/or college-level coursework may be substituted on a year-for-year basis for either of the paths outlined above.

OR

One (1) year as a Deputy Clerk OR two (2) years as a Lead Judicial Secretary or Assistant Deputy Clerk III OR three (3) years as a Judicial Secretary II with the judicial branch. Equivalent years of experience performing the duties of a class comparable in the level of responsibility to the classes listed above in a California Superior Court or California state-level government entity also qualify.

Judicial Secretary I:  Equivalent to graduation from high school and two years of general secretarial or legal processing experience. OR One year as an Appellate Court Records Assistant or two years as an Office Assistant II in the judicial branch. 

Judicial Secretary II:  Equivalent to graduation from high school and three years of legal secretarial experience. OR Two years as a Judicial Secretary I in the judicial branch.

Directly related college-level course work may be substituted for required experience on a year-for-year basis.

OTHER:

Please note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

HOW TO APPLY:

This position requires the submission of our official application, a resume and a response to the supplemental questions. The position(s) will remain open until filled.

To complete an online application, go to job opening #5873 at https://www.courts.ca.gov/careers.htm.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf 415-865-4272.

PAYMENT & BENEFITS:

Judicial Assistant to Appellate Justice: $6,100 – $7,416 per month

Judicial Assistant: $5,811 – $7,063 per month

Judicial Secretary I: $4,355 – $5,295 per month

Judicial Secretary II: $4,794 – $5,825 per month      

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Long Term Care Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

The Third District Court of Appeal is an Equal Opportunity Employer.

Supplemental Questionnaire for Judicial Assistant to Appellate Justice, Judicial Assistant, Judicial Secretary I or Judicial Secretary II.

To better assess the qualifications of each applicant, we ask that you respond to the following inquiries.  Your response should be no more than two pages in length.

1. Describe the method(s) you use for tracking important appointments and deadlines, using examples to demonstrate how it helps you meet deadlines.
2. Describe a particularly complex or unusual business or paralegal task that you have previously encountered and how you resolved it.
3. Describe your experience with the California Style Manual, Harvard Blue Book or other style manuals as they applied to your previous work.

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SALARY: $5,080 – $6,172 per month

JO #: 5855

THE COMMISSION ON JUDICIAL PERFORMANCE

The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.

 

RESPONSIBILITIES

This position provides clerical, legal secretarial, and administrative support to staff counsel and the commission office, including typing, editing, and proofreading documents; establishing and maintaining hard copy and electronic files and records, scanning documents, and data entry; and assisting with preparation for commission meetings.  This position also provides other office support work as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints in accordance with detailed procedures.  This position requires adhering to strict confidentiality guidelines.

 

MINIMUM QUALIFICATIONS

Equivalent of a high school education and two years of general secretarial or legal processing experience.  Additional directly related college-level education may be substituted for the experience on a year-for-year basis.

 

KNOWLEDGE AND ABILITIES

Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.

 

Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.

 

TO APPLY

This position requires completion of an application form, a resume, and a letter, expressing your interest in and highlighting any experience that you deem particularly relevant to this position.  Please apply by March 3, 2023. This position will remain open until filled. 

 

Request a printed application from:

 

            Commission on Judicial Performance

455 Golden Gate Avenue, Suite 14400

San Francisco, California  94102

(415) 557-1200

(415) 865-4272 Telecommunications Device for the Deaf

Or, see website at http://www.courts.ca.gov.

PAY AND BENEFITS

Salary range: $5,080 – $6,172 per month

The Commission on Judicial Performance offers a comprehensive benefits package that includes:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 transit pass subsidy per month
• Pre-Tax Parking Savings Program
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program

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SALARY: $5,080 – $6,172 per month

JO #: 5840

THE COMMISSION ON JUDICIAL PERFORMANCE

The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.

RESPONSIBILITIES

This position provides clerical, legal secretarial, and administrative support to staff counsel and the commission office, including typing, editing, and proofreading documents; establishing and maintaining hard copy and electronic files and records, scanning documents, and data entry; and assisting with preparation for commission meetings. This position also provides other office support work as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints in accordance with detailed procedures. This position requires adhering to strict confidentiality guidelines.

MINIMUM QUALIFICATIONS

Equivalent of a high school education and two years of general secretarial or legal processing experience. Additional directly related college-level education may be substituted for the experience on a year-for-year basis.

KNOWLEDGE AND ABILITIES

Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.

Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.

TO APPLY

This position requires completion of an application form, a resume, and a letter, expressing your interest in and highlighting any experience that you deem particularly relevant to this position. Please apply by February 21, 2023. This position will remain open until filled.

Request a printed application from:

Commission on Judicial Performance
455 Golden Gate Avenue, Suite 14400
San Francisco, California 94102

(415) 557-1200
(415) 865-4272 Telecommunications Device for the Deaf
Or, see website at http://www.courts.ca.gov.

PAY AND BENEFITS

Salary range: $5,080 – $6,172 per month

The Commission on Judicial Performance offers a comprehensive benefits package that includes:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 transit pass subsidy per month
• Pre-Tax Parking Savings Program
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program

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Location(s):

SACRAMENTO OFFICE
431 I Street, Suite 201
Sacramento, CA  95814-2341
TEL 916.443.6600 FAX 916.442.0244

LOS ANGELES OFFICE
800 Wilshire Boulevard, Suite 1020
Los Angeles, CA  90017-2623
TEL 213.380.2344 FAX 213.443.5098

Current Workday: 7.5 hours

Current Hourly Rate: $42.058

Contact: 

Jennifer Calhoun
Weinberg, Roger & Rosenfeld
A Professional Corporation
1375 55^th Street
Emeryville, CA 94608

510-337-1001 Phone

510-337-1023 Fax

jcalhoun@unioncounsel.net

Click here to read more.

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A highly specialized and nationally respected law firm seeks an organized, flexible and team-oriented problem-solver willing to grow and adapt with firm. The Assistant will support attorneys and researchers with administrative tasks, office operations, scheduling, client communications, social media and technology-related resources. The position requires presence in the San Rafael (San Francisco Bay Area) Office and collaboration with other administrative assistants. 

Duties

Support of partner leading political law compliance section of firm, and other attorneys and researchers, with administrative, operational and marketing functions that include project management; calendaring; billing tasks; AR management; travel arrangements; and expense reports. General office support tasks including phones; routing correspondence; inter-team communication and file maintenance.  Will principally work in the office to support the hybrid work/home/travel schedules of others.

Office-wide support of resources, focused on use of technology to communicate with clients and document management, including marketing, public relations, website maintenance and light IT support. Willingness to back-up and learn functions of colleagues and collaborate with the administrative staff across the firm’s offices.

Requirements

One to four years related experience with minimum two years of college.  Advanced education or relevant certificates a plus.  Potential for growth and advancement.

Software and database skills, Internet research abilities and social media experience. Microsoft Office, including PowerPoint and Excel, Constant Contact, Twitter, LinkedIn, Facebook, and other technology competency required.  Must be willing to learn new software programs and collaborate on system upgrades.

Excellent interpersonal and organizational skills and the ability to work well with all levels of management and staff, outside clients and vendors.  Ability to focus, multitask, be detail oriented, execute and work quickly under pressure to meet deadlines in the context of a fast paced and high-profile practice.  Will assist fulltime technology administrator as needed.

High integrity and professionalism, with the ability to handle confidential information and work for attorneys and with clients with the utmost discretion. 

Familiarity with law office environment, government or campaigns, vendors and other legal resources a plus.

Salary based on experience, in the range of $65,000 to $85,000 annually plus 100% employer paid health care premiums for employee and qualified dependents including medical, dental, vision, life, accident and EAP.

Nielsen Merksamer is committed to protecting the health and well-being of all staff, their families, and the community against COVID-19.  Accordingly, we require all partners and employees to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination.  Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

To apply, please send a resume and cover letter to Joan Howe at jhowe@nmgovlaw.com.

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Senior Paralegal, Employment Litigation (can be based in Fremont, CA or Austin, TX)

Read more

Employment Counsel (Fremont, CA): (primarily advice/counsel)

Read more

Senior Counsel, Employment (Fremont, CA): (this role is the same as the above (we are looking for one person and that person can either “Senior Counsel” or more junior (5+ years of experience)).

Read more

Contact Person: Jessica Quon-Vaili

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The recruitment for Deputy County Counsel – Standard – Exempt (2ET2-2022B) is now open.

Central Human Resources will be accepting applications at https://www.governmentjobs.com/careers/contracosta/jobs/3717942/deputy-county-counsel-standard-exempt until October 24, 2022 at 11:59pm.

Please share this link with anyone that may be interested in the position.

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At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students,
faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty
and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized
academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and
social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and
nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the
United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at
Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that
requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly
encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

See full job description.

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Solano County Counsel’s Office is seeking a Legal Secretary to join their team! The Legal Secretary performs a variety of difficult and complex clerical and administrative support work in connection with the preparation, processing, coordinating, and/or filing of criminal and/or civil cases.  This is the journey-level in the Legal Secretary series and the incumbent is responsible for providing advanced clerical and administrative support in the preparation, processing, coordination, tracking, and filing of cases. 

The eligible list established from this recruitment will be used to fill part-time and full-time regular, limited-term and extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS

EXPERIENCE: One (1) year of full-time work experience in preparing and processing legal documents, preferably for a governmental agency, including 6 months experience in a legal secretary capacity that demonstrates possession of an competency in the requisite knowledge and abilities.

EDUCATION: A high school diploma or GED is required.

OTHER REQUIREMENTS

Applicants are required to demonstrate a net typing speed of forty (40) words per minute. Demonstration of these skills will be done during the online typing examination.

To review the complete job description and to apply, please visit: https://jobapscloud.com/solano/.

 

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Lagasse Branch Bell + Kinkead (LBBK) is a certified female-owned law firm dedicated to providing responsive, quality, and result-oriented services to our clients. Whether defending our clients in litigation or offering proactive advice designed to prevent litigation, we partner with our clients to help them achieve their goals. Our mission is simple: to provide comprehensive solutions for the legal needs of companies throughout California.

Our attorneys specialize in employment law, professional liability with an emphasis on design professionals, construction, toxic tort, business and general liability litigation. The attorneys represent clients in simple and complex litigation before state and federal courts, as well as administrative agencies. Our attorneys pride themselves in providing proactive counseling and training to help clients attain their dynamic business goals and prevent litigation.

Job Summary

LBBK is seeking a Law Firm Receptionist/Office Assistant in the San Francisco office. The individual should enjoy greeting and talking to people, building relationships with clients and vendors that enter our office (including employees of the firm), and taking pride and ownership of their responsibilities and duties. This person will be responsible for answering and routing calls, entering information into our internal systems, communicating with clients, attorneys and other staff, assisting attorneys, paralegals, and management with administrative tasks, and providing general support to the smooth running of the office. This position requires extraordinary phone etiquette, the ability to efficiently multi-task and remain organized.

Essential job functions and duties

• Experience handling a multi-line phone system
• Extraordinary phone etiquette
• Strong organizational skills
• Manages front office area
• Orders supplies
• Ensures smooth overall day-to-day office operations from an administrative standpoint
• Proven people skills
• Able to Multi-Task
• Greeting clients and visitors and answering visitor inquiries
• Updating and maintaining extensive databases
• Scanning, photocopying, faxing and filing
• Collecting, sorting and distributing mail
• Other miscellaneous tasks as needed

Minimum requirements

• 2+ years receptionist or administrative office experience required
• Experience in a law firm highly preferred
• Excellent communication skills and strong phone etiquette
• Experience in the Microsoft Office Suite, Outlook, Word, and Excel
• Strong Word and word processing experience highly preferred
• Strong spelling and grammar skills
• Multi-line telephone system operation
• Quick learner with attention to detail
• Organized
• Ability to interact with co-workers to achieve a common goal
• Desire to learn new tasks and take on additional responsibility
• Strong work ethic
• COVID-19 Vaccination & Booster Policy

Full-Time: 40 hours a week (in office)
Days: Monday – Friday
Hours: 8:00 a.m. – 5:00 p.m.

We offer a competitive salary and benefits package, including medical, dental, vision and life insurance (100% paid by employer), 401K, PTO and provide parking.

If you are interested, please submit your cover letter, resume and desired salary to Cirila Walker at cwalker@lbbklaw.com, phone number 858-345-5079.

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As a Litigation Secretary at RWG, you will contribute your expertise to performing a variety of secretarial duties of a confidential nature for attorneys, paralegals, and/or managers. Your responsibilities as a Litigation Secretary will include maintaining positive contact with clients, attorneys, and staff while accomplishing these and other critical functions:

• Providing comprehensive secretarial support functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology relevant to the attorney/paralegal practice area
• Managing attorney/paralegal communications as requested (e.g., understanding attorney/paralegal preferences with regards to answering the phone/taking messages/using voice mail, responding to e-mail, processing postal mail, setting up video conferences, etc.)
• Create pleadings/discovery binders, index, organize, and file case documents
• Utilize docketing/calendaring department to track court and filing deadlines
• Preparing and processing appropriate Proof/Certificate of Service
• Coordinating logistics of depositions and/or mediations/arbitrations/trials (e.g. venue location, court reporter/videographer, etc.)
• Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals using online or other research tools
• At attorneys’ direction, preparing materials such as correspondence, pleadings, petitions and general forms
• Extensive knowledge of litigation (e-filings) and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required.
• Printing, scanning, organizing, transcribing, and distributing documents upon request, and/or coordinating with local copy center to arrange for copying, custom reprographics/binding, and messenger service
• Creating, maintaining, and distributing meeting materials for client matters per attorney/paralegal specifications
• Coordinating and arranging meetings, conference calls and travel arrangements for attorneys, paralegals, and/or clients
• Processing and monitoring attorney/paralegal expense reimbursements, reconciling smart phone charges, vendor bills, and check requests
• Assisting with special projects when necessary
• Promoting effective work practices, working as a team member, and showing respect for coworkers

As a Litigation Secretary, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Litigation Secretary must have excellent verbal and written communication skills and possess a strong ability to work in a team environment with a customer-service focus. The Litigation Secretary should understand litigation terminology (e.g. interrogatory, deposition), demonstrate knowledge of litigation resources (e.g. online court/agency resources), and should have basic knowledge of components/structure for filing of motions and/or applications (e.g. summary judgment, discovery motions, ex parte).

A minimum of two (2) years of litigation administrative experience in a professional services environment is required.

Excellent spelling, grammar and punctuation is also required.

Essential Functions:

• Extensive knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment
• Excellent technical, organizational, and administrative skills
• Strong interpersonal relationship skills
• Ability to prioritize and work independently
• Work well under pressure, remain flexible, be proactive, resourceful and efficient
• Ability to work overtime, as needed

For immediate consideration, please submit a resume to recruiting@rwglaw.com.

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Tesla is seeking a talented Senior Paralegal to join our legal team at our Fremont, CA or Austin, TX location. This role will directly support Tesla’s Employment Litigation Team. The ideal candidate will have technical acumen and experience with various types of Employment litigation, including administrative matters such as wage and hour claims, discrimination and harassment claims, workplace safety, HR policies and processes, and internal investigations. The position will report directly to the Associate Paralegal Manager, Employment Litigation.

Click here for job details.

Applicants to contact Tesla Recruiter, Rich Roberts.

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Tesla is seeking a talented Paralegal to join our Legal team at our Fremont, CA or Austin, TX locations. This role will directly support Tesla’s Consumer Litigation team. The ideal candidate will have technical acumen, the ability to manage and prioritize multiple tasks and duties, and solid experience with various types of litigation such as consumer demands, arbitrations, and complaints. The position will report directly to the Associate Paralegal Manager, Consumer and Product Liability Litigation.

Click here for job details.

Applicants to contact Tesla Recruiter, Rich Roberts.

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SALARY: $5,080 – $6,172 per month

JOB OPENING: 5637

THE COMMISSION ON JUDICIAL PERFORMANCE

The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.

RESPONSIBILITIES

This position provides clerical, legal secretarial, and administrative support to staff counsel and the commission office, including typing, editing, and proofreading documents; establishing and maintaining hard copy and electronic files and records, scanning documents, and data entry; and assisting with preparation for commission meetings.  This position also provides other office support work as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints in accordance with detailed procedures.  This position requires adhering to strict confidentiality guidelines.

MINIMUM QUALIFICATIONS

Equivalent of a high school education and two years of general secretarial or legal processing experience.  Additional directly related college-level education may be substituted for the experience on a year-for-year basis.

KNOWLEDGE AND ABILITIES

Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.

Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.

TO APPLY

This position requires completion of an application form, a resume, and a letter, expressing your interest in and highlighting any experience that you deem particularly relevant to this position.  Please apply by August 4, 2022. This position will remain open until filled. 

Request a printed application from:

Commission on Judicial Performance
455 Golden Gate Avenue, Suite 14400
San Francisco, California  94102
(415) 557-1200
(415) 865-4272 Telecommunications Device for the Deaf

Or, see website at http://www.courts.ca.gov.

PAY AND BENEFITS

Salary range: $5,080 – $6,172 per month

The Commission on Judicial Performance offers a comprehensive benefits package that includes:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• Pre-Tax Parking Savings Program
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program

The Commission on Judicial Performance is an Equal Opportunity Employer.

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Salary: $3,717.00 – $5,034.00 per Month

Job Description:

The positions can be located in the following California Department of Insurance offices – Sacramento or Oakland (Alameda County).

Under general direction of the Deputy General Counsel or Legal Support Supervisor I, the Legal Secretary performs the full range of legal secretarial and administrative functions in support of the Legal Branch. The Legal Secretary types, formats, and files documents. Performs service of civil court and the Office of Administrative Hearings pleadings. Enters data into case systems, schedules meetings, maintains documents, copies and organizes exhibits and trial notebooks, prepares public records requests, and regulation submissions with the Office of Administrative Law. Arranges and places orders for legal services.

EXAMINATION INFORMATION:

You MUST take the LEGAL SECRETARY EXAMINATION to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION. 

LEGAL SECRETARY EXAMINATION LINK:
https://www.calcareers.ca.gov/JOBSGEN/5PB25.PDF

Working Conditions
• Work in a high-rise office building
• Ability to lift, carry, or otherwise transport documents to court, meetings, conferences, and other appearances

Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of: Technical legal terms and various legal forms and documents and their processing; modern office methods, supplies, and equipment; business English and correspondence.
• Ability to Type at a speed of 45 words per minute
• Experience processing a large variety of legal documents, spell correctly,
• Experience filing legal documents with the state and federal courts
• Excellent verbal and written communication skills

Click here to apply.

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Salary: $3,168.00 – $4,564.00 per Month
Link to Apply: https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=312936

Job Description:

Under the general supervision of the Legal Support Supervisor, the Senior Legal Typist (SLT) performs typing and semiprofessional duties for the Regulatory and Legal Services Division. The SLT prepares a variety of legal correspondence, legal opinions, administrative hearing briefs, memoranda and stock permits; and types, edits, and formats written documents including memoranda, letters and reports.

Why You’ll Love This Position:

• Flexible work options
• Opportunity for professional growth and advancement
• Work-life balance

Examination Information:

You MUST take the SENIOR LEGAL TYPIST to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION.

SENIOR LEGAL TYPIST EXAMINATION LINK:

https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB41

Desirable Qualifications:

• Ability to work independently and work well with teams
• Demonstrated skills in various Microsoft applications such as Microsoft Word, Excel, Access, Power Point and Outlook
• Excellent public relation and verbal communication skills
• Demonstrated ability to use good judgment at all times and to exercise a high degree   of initiative
• Ability to work with a high degree of accuracy and attention to details
• Experience in assisting attorneys with urgent, time-critical tasks
• Ability to meet multiple deadlines and perform under pressure

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Salary: $3,168.00 – $4,564.00 per Month
Link to Apply: https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=312890

Job Description:

Under the general supervision of the Legal Support Supervisor, the Senior Legal Typist (SLT) performs typing and semiprofessional duties for the Regulatory and Legal Services Division. The SLT prepares a variety of legal correspondence, legal opinions, administrative hearing briefs, memoranda and stock permits; and types, edits, and formats written documents including memoranda, letters and reports.

Why You’ll Love This Position:

• Flexible work options
• Opportunity for professional growth and advancement
• Work-life balance

Examination Information:

You MUST take the SENIOR LEGAL TYPIST to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION.

SENIOR LEGAL TYPIST EXAMINATION LINK:

https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB41

Desirable Qualifications:

• Ability to work independently and work well with teams
• Ability to meet multiple deadlines and perform under pressure
• Ability to work with a high degree of accuracy and attention to details
• Excellent public relation and verbal communication skills
• Experience in assisting attorneys with urgent, time-critical tasks
• Demonstrated ability to use good judgment at all times and to exercise a high degree of initiative
• Demonstrated skills in various Microsoft applications such as Microsoft Word, Excel, Access, Power Point and Outlook

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This position provides high-level secretarial and administrative support to litigation attorneys, from onset through post-trial. This role will be responsible for managing and storing and tracking large amounts of documents; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparation; assist with creation and editing of various legal forms, correspondence and documents. Must have advanced knowledge of court protocols and rules. To succeed in this role, candidate must be independent, have can-do spirit and be able to manage multiple projects and tasks.

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett’s five office locations.

Responsibilities And Duties

• Experience with all aspects of State and Federal Civil litigation, including court rules, e‑filing, trial prep, document management and TOC/TOA creation.
• Responsible for document preparation of a variety of correspondence, reports, memoranda and legal documents required by the attorneys.
• Calendar administration and use of Compulaw My View to monitor and manage litigation deadlines.
• Must be able to handle both litigation and administrative tasks (travel arrangements, preparing monthly expense reports, assisting with time entry).
• Adept at handling a busy desk and working in a team model.
• Other duties as assigned.

Required Skills, Abilities and Qualifications

• Reliable, flexible and able to work with attorneys who have a variety of different working styles.
• Knowledge of State and Federal filing requirements.
• Proficient in MS Office, Acrobat, iManage, and commonly used legal applications.
• Ability to work under pressure and maintain flexibility regarding work assignments.
• Ability to work well with others, is collaborative, enjoys variety, and must thrive on the challenge of helping others to complete projects as a team.
• Excellent written and verbal communication with an attention to detail and the capacity to accurately edit work for spelling and grammar.
• Superb interpersonal skills for interacting with clients, attorneys (in-house and outside counsel) and other administrative professionals, with a commitment to superior client/attorney service.
• Flexible to work overtime.

Salary

Hanson Bridgett offers a competitive salary and benefits. Salary depends on experience. If our values and vision match yours, we encourage you to apply.

Non-Discrimination Policy

Hanson Bridgett LLP seeks to ensure a positive and diverse work culture where each person may work and develop professionally to the best of their ability free of unlawful discrimination or prejudice. To this end, the firm is an equal opportunity employer that prohibits unlawful discrimination or prejudice of any kind based on race, color, ancestry, national origin, religion or creed, age, gender, sexual orientation, gender identity or expression, marital status, veteran’s status, mental or physical disability, or pregnancy.

Contact Erika K. Hattenhauer at ehattenhauer@hansonbridgett.com to apply.

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The San Francisco office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its litigation and/or real estate attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a hybrid position with an in-office requirement of 3 days/week.

RESPONSIBILITIES/JOB DUTIES:

• Prepare/assist in preparation of pleadings and discovery.
• Assist in law and motion practice, including preparation of notices and declarations.
• Format, edit, and proofread legal documents with attention to detail.
• Coordinate multi party depositions and mediations; coordinate and schedule lay and expert depositions; prepare and serve subpoenas; arrange for court reporters/videographers.
• Maintain calendar for all assigned attorneys.
• Preparation and submission of new client and/or new matter forms.
• File and serve pleadings/discovery in state and federal actions.
• Plan and make travel arrangements for assigned attorneys.
• Prepare and submit expense reports and check requests.
• Prepare correspondence.
• Communicate with clients as needed.
• Assist in sending vendor and expert invoices to clients.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

• BA/BS degree preferred.
• Minimum of four years of experience as a Legal Secretary or Administrative Assistant in a law firm or corporate law department.
• Familiarity with and strong working knowledge of legal terminology and legal processes.
• Knowledge of both state and Federal court rules, e-filing, and court procedures.
• Advanced skills in MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
• Must be familiar with calculating court deadlines; experience with legal calendaring programs preferred.
• Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
• Ability to be flexible to respond quickly and positively to shifting demands, and be able to communicate workload challenges to attorneys and/or administrative manager.
• Experience supporting multiple attorneys simultaneously.
• Ability to organize and prioritize numerous tasks and complete them under strict time constraints, and be able to communicate workload challenges to attorneys and/or administrative manager.
• Must be self-motivated with the ability to work independently and as a team member.
• Should be a dependable, trustworthy team player that thrives in a fast-paced litigation environment.
• Ability to act as back-up to other team members to support additional attorneys when necessary.

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Expiration Date: 5/9/22

Salary: $5,652.00 – $7,290.00 per Month
Job Description:

The California Department of Insurance is seeking to fill a Senior Legal Analyst position. The Senior Legal Analyst is the most experienced paralegal and provides legal analytical support in the most complex areas of law. The incumbent handles the intake and review of various documents, forms, and reports, provides legal support to attorneys, assist attorneys in conducting rule-making proceedings, responds to bureau related inquiries, and prepares various reports for the Assistant Chief Counsel. The incumbent may serve in a lead capacity over Legal Analysts and Legal Assistants.

Why You’ll Love This Position:

• Flexible work options
• Opportunity for professional growth and advancement
• Work-life balance

Examination Information:

PLEASE NOTE: Submitting your application for this job control, does not automatically grant you eligibility status. You MUST take the Senior Legal Analyst examination to be eligible for appointment to this classification. To take the examination, please click the link provided below to access the examination bulletin. Please read the entire examination bulletin for detailed information and examination instruction.

Senior Legal Analyst Exam: https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=6PB18

Desirable Qualifications:

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to work independently and in teams;
• Knowledge of legal reference materials, basic legal concepts, terminology, principles,     and procedures;
• Knowledge of the California Insurance Code and associated regulations and the       federal Affordable Care Act.
• Experience with reviewing contracts or insurance policies;
• Strong analytical and inter-personal skills;
• Excellent written and verbal communication skills;
• Completion of educational coursework in legal research and writing;
• Experience with using personal computer and computer applications and utilizing   computer legal research.

Please follow the below link to the job bulletin for full requirements and to apply today!

https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=301276

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Classification: 4

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk. Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Prepare and process pleadings from both written and dictated sources and timely file, paper and/or electronic pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interact responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery.
• Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepare ‘Blue Sheet’ for new file opening with information provided by attorney.
• Maintain client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately. May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• May be required to provide ‘incidental’ training for the same or other classifications, consistent with the collective bargaining agreement.
• Make complex travel arrangements.

Knowledge Skills and Abilities Required:

• Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.
• The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements

Please send resume to: Jennifer Calhoun, Office Manager, Weinberg, Roger & Rosenfeld.

email:  jcalhoun@unioncounsel.net

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The San Francisco City Attorney’s Office is looking for a qualified and motivated law librarian to join our Office.

About the Office

The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With just over 300 talented, dedicated, and diverse employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments. Our work empowers City leaders with effective, responsive and creative legal solutions and representation so they can deliver critical public services and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.

The Office recognizes that diversity in the backgrounds, ideas and lived experiences of our employees enriches our workplace and enhances our work. We aspire to recruit, employ, retain and promote capable individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, age, and candidates with disabilities. We have a clear vision: to be the place where a diverse mix of talented people want to come and stay, and where employees feel welcomed, engaged and valued for their work and contributions to the Office and the City. To learn more about the Office’s efforts to provide a welcoming, diverse, equitable, and inclusive workplace please click here.

To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/

About the Library

The Office has two main libraries that the librarian is responsible for updating and maintaining. The librarian also assists with managing the Office’s online subscriptions with Westlaw, Lexis Nexis, and Wolters Kluwer. The librarian assists attorneys, paralegals, and legal assistants across the Office in locating hard to find articles, gathering legislative histories, and other legal research projects.

Librarian Responsibilities

The Librarian reports to the Office’s Manager of Legal Support and Administrative Services, and takes assignments from attorneys, paralegals, and legal assistants across the Office. The responsibilities listed below represent the range of duties that may be assigned and are not intended as an exhaustive list.

• Provide reference services, manage the law library’s collection development, use the public library interlibrary loan program, and catalogue library materials.
• Obtain and maintain passwords and access to Westlaw, Lexis, and Wolters Kluwer for users.
• Work with Deputy City Attorneys to update and renew all contracts.
• Evaluate and recommend new titles for acquisition, whether print titles or databases.
• Evaluate usage/cost statistics for all online products and print continuations.
• Forward daily legal news emails to different teams or individuals.
• Update and maintain all hard copy books.

Minimum Qualifications

• M.L.S., M.L.I.S. or equivalent degree from an ALA-accredited school and/or a J.D. from an ABA – accredited law school; OR
• Paralegal certificate from an ABA-approved program, or other significant work experience that satisfies statutory requirements (i.e., Cal. Bus. & Prof. Code § 6450 compliant).

Desired Qualifications

• One year of experience in a law firm setting.
• Two years of responsible computer-related experience in a law library, experience providing legal reference and/or teaching/training experience and experience in web interface designs.
• Knowledge of WESTLAW, LEXIS, Internet legal resources and/or other on-line databases and software applications.
• Excellent oral and written communication.
• Able to communicate effectively and tactfully with attorneys, office personnel, vendors, and representatives of other governmental departments/entities; and to accept and implement written and oral instructions.
• Ability to work independently, as well as collaboratively with Office employees.
• Ability to manage multiple tasks and deadlines, and prioritize and complete multiple assignments.
• Adept in Microsoft Office Suite.
• Strong interpersonal skills and a positive attitude.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Desire and ability to work successfully as part of a team.
• Bachelor’s degree from an accredited college or university.

Salary and Benefits

The position has a five-step salary scale ranging from $86,121 – $104,624. The successful candidate will be placed at a salary step based on years of experience and additional relevant degrees, certifications, credentials or skills. The City offers robust health, retirement and other benefits. For more information please visit: https://sfdhr.org/benefits-overview. Legal Assistants are represented by the International Federation of Professional & Technical Engineers, Local 21, which has a Memorandum of Understanding with the City that can be found at MOU.

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The San Francisco City Attorney’s Office is looking for a qualified and motivated Litigation Support Analyst, to join its Information Support (IS) Team.

About the Office

The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With just over 300 talented, dedicated, and diverse employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments. Our work empowers City leaders with effective, responsive and creative legal solutions and representation so they can deliver critical public services and our affirmative advocacy enhances the lives and wellbeing of San Francisco’s residents and visitors.

The Office recognizes that diversity in the backgrounds, ideas and lived experiences of our employees enriches our workplace and enhances our work. We aspire to recruit, employ, retain and promote capable individuals representing the full spectrum of our community, and welcome all candidates, including candidates of any race, religion, national origin, gender, gender identity or expression, sexual orientation, age and candidates with disabilities. We have a clear vision: to be the place where a diverse mix of talented people want to come and stay, and where employees feel welcomed, engaged and valued for their work and contributions to the Office and the City.

The Office has established Affinity Groups to foster community and inclusivity, and provide safe spaces for employees with shared identities and their allies to gather, share thoughts and experiences, and create opportunities for employees to connect; these Groups include: African American/Black American; Asian Pacific American Alliance; First Generation Professionals; La Alianza; LGBTQ+; Native American; and Women’s Initiative. The Office also has a New Parents Network for parents of young children to connect and find support and community with their Office colleagues. And the Office has a Racial Equity Task Force to recommend steps to: increase racial and ethnic diversity through improved outreach, recruiting and hiring; enhance Office culture to make the Office more supportive, aware, communicative, and empathetic to its diverse employees; and retain our diverse workforce and provide fulfilling and rewarding work and professional development. To learn more about the Office’s efforts to provide a welcoming, diverse, equitable, and inclusive workplace please click here.

To learn more about the City Attorney’s Office please visit: https://www.sfcityattorney.org/

About the IS Team

The IS Team is made up of ten employees supporting all Technology needs for the City Attorney’s Office. This position will report to the Litigation Support Coordinator and will assist

with supporting all Litigation Support Tools including Ipro, CaseMap/TimeMap, Text Map, Law PreDiscovery, Trial Director. This position is an addition to the Team.

Litigation Support Analyst Position and Responsibilities

The Litigation Support Analyst will work collaboratively with members of the Litigation Support Team as well as Deputy City Attorneys, Paralegals and Legal Assistants in a fast-paced, high- volume civil litigation practice. The responsibilities listed below represent the range of duties assigned and are not intended as an exhaustive list.

• Act as an internal litigation support consultant and provide direct support to attorneys and legal support staff to develop, implement and support efficient, cost-effective discovery processes, case automation systems, and practice support applications.
• Consult with practice teams to identify and implement best practices for the identification, preservation, collection, analysis, processing, review, and presentation of paper and electronic discovery materials.
• Advise, consult, and assist attorneys and paralegals on eDiscovery case management, as well as act as a liaison with eDiscovery vendors
• Stay current on the rapidly changing technology developments relating to litigation support.
• Coordinate and monitor our use of litigation support vendors.
• Create, update, and maintain databases in practice support applications, including but not limited to: Ipro, CaseMap/TimeMap, Text Map, Law PreDiscovery, Trial Director and be familiar with hosted solutions (for example, kCura Relativity, etc.) or other similar litigation support and eDiscovery software tools as required.
• Identify case-specific litigation support application needs with attorneys, paralegals and clients.
• Develop, maintain, and troubleshoot case-specific databases, image bases, and image load files, to facilitate the retrieval of documents and testimony during discovery and trial preparation.
• Conduct automated searches to prepare for depositions, hearings and trials.
• Proficient using Text Pad and Microsoft Excel to manage and manipulate data files.
• Manage City Attorney Opinion Database.

Minimum Qualifications

• Paralegal certificate from an ABA-approved program, or other significant work experience that satisfies statutory requirements (i.e., Cal. Bus. & Prof. Code § 6450 compliant).
• Minimum five years of experience as a paralegal or legal assistant, which includes a minimum of two years of experience as a litigation support analyst or project manager in a civil litigation law firm.

Desired Qualifications

• Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively with attorneys, other paralegals, legal assistants, secretaries and others.
• Ability to analyze legal problems, and perform detailed analytical work with accuracy and initiative.
• Ability to manage multiple tasks and deadlines, accept and implement written and oral instructions, and communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors and representatives of other governmental departments/entities and the general public.
• Working knowledge of civil legal procedures, legal terminology and court rules.
• Adept in Microsoft Office Suite.
• Experience with Adobe Professional, Cisco WebEx, Microsoft Teams, TextMap, IPRO Eclipse, CaseMap, Trial Director, or other similar software. Experience with Relativity a plus.
• Strong interpersonal skills and a positive attitude.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Desire and ability to work successfully as part of a team.
• Bachelor’s degree from an accredited college or university.

Salary and Benefits

The position has a five-step salary scale ranging from $107,718 – $130,884. The successful candidate will be placed at a salary step based on years of experience and additional relevant degrees, certifications, credentials or skills. The City offers robust health, retirement and other benefits. For more information please visit: https://sfdhr.org/benefits-overview. Paralegals are represented by the International Federation of Professional & Technical Engineers, Local 21, which has a Memorandum of Understanding with the City that can be found at MOU.

COVID-19 Vaccination Required as a Condition of Employment

The City and the Office are committed to the health and safety of our employees. Under the City’s Vaccination Policy, all City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how this condition applies to your employment, please click here.

Application
To apply for this position, please submit your resume and cover letter by March 25, 2022 here: https://smrtr.io/8kRpL.

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Office of Chief Trial Counsel

Salary Range: $61, 825  – $82,438

Non- Exempt / Union Represented

The AA II position will be responsible for assisting staff members and directing coverage work for absentee support staff. Perform preliminary research, collect information and data, such as issuing subpoenas. Assist in analysis of collected data and information, compiling data from subpoenas onto an excel spreadsheets. Utilizing our Case Management System for maintaining case files, which includes correspondence, case status changes, closing cases, etc.  Assume primary responsibility for conducting and/or overseeing special projects, as necessary.

DEFINITION

Under general direction, the Administrative Assistant II (AAII) assists professional, supervisory or executive staff member(s) in accomplishing administrative duties and responsibilities of the department, unit or individual staff member, to which the position is assigned, by completing administrative responsibilities and other duties as assigned. In addition, the AAII coordinates special projects, performs research, analysis, evaluation and report preparation; and other duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the journey-level classification in the Administrative Assistant classification series. Incumbents work under general supervision and independently perform the full range of duties, including the more difficult department specific clerical office and staff support duties.

The Administrative Assistant II classification is distinguished from the Senior Administrative Assistant classification by the latter’s ability to perform the most advanced complex duties and may serve in a lead capacity over lower level staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to the following:

• Assists executive staff members in training and directing the work of subordinate support staff.
• Coordinates administrative procedures and/or programs within the office or unit to which the position is assigned.
• Assists with the evaluation of administrative problems and procedures and recommends solutions and/or prepares reports with alternative methods of procedures to the responsible authority. In addition, the AAII may participate in meetings and planning sessions to facilitate inter-office and intra-office communication, cooperation and information.
• Provides technical support and training in office technology in such areas as telephones, voicemail, e-mail, computer programs and databases and file maintenance operations to other personnel.
• Conducts special studies and investigations, performs preliminary research, collects information and data, analyzes and/or assists in analysis of collected data and information and coordinates and manages the preparation of resultant memoranda, reports or other documents for review, amendment and/or approval by responsible authority.
• Assumes primary responsibility for conducting and/or overseeing special projects, as necessary.
• Oversees the flow of information regarding the department to the general public or internal constituents and acts as a resource to the staff for non-routine or sensitive inquires and/or requests.
• Assumes primary responsibility in the preparation of Board of Governors and Board Committee agenda items, memorandum, and reports of other documents.
• Assists in the preparation of budgets and statistical analyses.
• Performs other similar or related duties, which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described.

EMPLOYMENT STANDARDS

Knowledge of:

• Principles and techniques of budget preparation and maintenance.
• Computer information systems, including personal computer application, spreadsheet programs and word processing programs.
• Problem identification, analysis and evaluation.
• Research techniques and procedures.
• Coordination and operation of programs.
• Centralized information and data based record keeping systems.
• Principles of composing correspondence and preparation of minutes, agendas and special reports.
• Obtain a working knowledge of the State Bar offices and their functions and a general knowledge of other agencies and their interface with the State Bar.
• Principles of project supervision and leadership.
• The basic rules of vocabulary, grammar, spelling and punctuations as specified in Webster’s New Collegiate Dictionary.
• Business math for completing non-technical calculations such as addition, subtraction, multiplication and division.

Ability to:

• Possess the visual capability and digital dexterity to operate a computer and other standard office equipment.
• Make fine visual distinction upon proofreading written documents and viewing information on a computer screen.
• Communicate clearly and effectively in person and in writing.
• Obtain and present material in oral and/or written form.

Minimum Qualifications:

Education:

• Possession of high school diploma or equivalent.

Experience:

• Minimum three (3) years of increasingly responsible clerical experience.

Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar’s selection process for this classification.

License, Certificate, Registration Requirements:

• None required.

Physical Requirements:

• Sit for extended periods of time.
• Make fine visual distinctions upon proofreading written document and viewing information on a computer screen.
• Ability to lift up to 25 pounds.
• Possess visual capability and digital dexterity to operate a computer and other standard office equipment.
• Digital dexterity to assemble, retrieve and replace files.
• Frequent and ongoing use of a telephone and computer terminal.

Condition of Employment

Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.

Apply Here

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Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in either of our Sacramento or San Francisco offices. This position provides legal and administrative support to attorneys in our Litigation, Labor & Employment and Environmental, Land Use, & Resources practice groups. Stoel Rives is an Equal Opportunity Employer.

Education & Experience

High school diploma or GED equivalent required. At least five years of experience providing legal administrative support, preferably in the areas of litigation, environmental and/or employment law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Familiarity with local labor and environmental administrative agency filing is a plus. Basic understanding of client billing practices preferred.

Normal Work Hours

This position is non-exempt and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. Overtime may be required on occasion. Employees in good standing after six months of employment may be considered for remote work flexibility up to two days per week.

Click here to apply.

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Smith Shapourian Mignano PC (“SSM”) is a women- and minority-owned boutique law firm servicing emerging companies, venture capital firms and small businesses.  We are committed to providing an alternative to a 2000+ billable year so that our associates and partners alike can establish a healthy work-life balance.  At this time, we are looking for an administrative assistant with 2-4 years of relevant experience in general corporate/tech transactions, M&A, or EC/VC departments.

Administrative Assistants

What we offer:

• Commitment to work-life balance, and respect for personal time outside of regular business hours
• Flexible work schedule for individuals with other life commitments
• 10-20 hours per week OR full time if preferred
• $25-30/hour based on experience
• 15 vacation days (in addition to standard federal holidays) and Mental Health Break between December 25 and January 1
• Health care reimbursement up to $500/month (if full time)
• Mac and Google Suite technologies
• Commitment to a fully virtual workplace

We seek candidates who share our Firm values of:

1. Transparency
2. Mental health and wellness, both individually and as a firm that grows together
3. Respect as to all members and employees of the firm, clients, business partners, etc.
4. Sponsorship and allyship towards all members of the firm, including intersectional and diverse individuals who are not supported by traditional law firm models, so as to promote retention and promotion
5. Collaboration, teamwork, and helpfulness across file matters and with all members of the team
6. Demonstrated interest in and supportive of the Firm’s DEI Policyand efforts
7. Flexibility in working hours, based on individual schedules  
8. Entrepreneurialism; the ability to establish expertise and build out new practice areas

​Smith Shapourian Mignano PC is an equal opportunity employer.  The firm does not discriminate on the basis of race, religion, color, sex, age, medical condition, disability, marital status, national origin, sexual orientation, gender identity and expression, gender, transgender, creed, citizenship status, ancestry, pregnancy, childbirth or related medical conditions, medical condition including genetic characteristics, mental or physical disability, or veteran or military status.  

If interested, please contact: lmignano@smithshapourian.com.

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San Francisco IP and Commercial Litigation Boutique seeks contract litigation paralegal with BigLaw or high-end boutique experience to help with eDiscovery and trial.

Significant complex litigation and eDiscovery experience required, as are excellent communication and analytic skills.  Must be proficient with Relativity. Trial and trial-software experience a plus.

This is a remote position that would begin as contract, part-time work and could evolve into a full-time litigation support role.  Pay based on background and experience.

Interested candidates should send CV in PDF format to paralegalCV22@gmail.com.

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Classification: 4

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk.  Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
• Must be proficient in Microsoft Office and navigating various court and other websites.
• Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery. 
• Utilizes master calendar and docket systems to obtain information.  Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepares ‘Blue Sheet’ for new file opening with information provided by attorney. 
• Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed.  All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure.  If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• May be required to provide ‘incidental’ training for the same or other classifications.  Consistent with the collective bargaining agreement.
• Make complex travel arrangements.

Knowledge Skills and Abilities Required:

• Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Jennifer Calhoun
Weinberg, Roger & Rosenfeld
A Professional Corporation
1375 55^th Street
Emeryville, CA 94608
510-337-1001 Phone
510-337-1023 Fax
jcalhoun@unioncounsel.net

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Lewis & Llewellyn LLP, one of California’s premier litigation boutiques, has an opening for an e-filing specialist with at least 5 years‘ experience filing documents in California and federal court. The firm is seeking a self-starter with ample experience who enjoys e-filing and is eager to manage the firm’s e-filing calendar. A positive attitude and willingness to work with the firm’s existing staff team is essential.  It is possible this could be a remote position. 

Tasks and Responsibilities:

• Prepare, file and serve all manner of documents in California and federal court, including knowledge of applicable rules
• Research (local rules; review e-filings for compliance with local rules)
• Manage the firm’s e-filing calendar
• Draft standard pleadings and litigation documents (notices, declarations, separate statement, proposed orders etc.)
• Familiarity with civil discovery
• Willingness to assist in preparation of cases for arbitration and trial
• Cite checking legal briefs

Skills and Education:

• At least 5 years’ e-filing experience in California and federal court
• Expertise in e-Filing and electronic filing systems, and an eagerness to manage the firm’s filing calendar.
• Have advanced knowledge of state, federal and local rules to insure compliance when filing documents with the courts
• Experience supporting busy litigators through trial in state and federal courts
• Experience managing discovery in California civil litigation cases in state and federal courts
• Ability and willingness to share knowledge in a helpful manner to team members
• Strong project management skills
• Ability to work as a team member, but make independent judgments
• Excellent verbal and written communication skills
• Excellent experience with legal software and the ability and comfort of learning new software
• Acute attention to detail
• Positive, friendly attitude a must

Advanced Level of Software Experience on:

• Adobe Pro
• Word, Outlook, PowerPoint and Excel
• com or other Calendaring Software
• Electronic Filing in Federal and California Courts
• Logikcull, Relativity or other e-discovery software
• Use of eFiling portals such as OneLegal, File and Serve Xpress and CM/ECF for Federal Court
• Westlaw and/or Lexis Nexis
• Transcript managers

We offer exceptional career opportunities in an environment that is challenging, rewarding, and different from our competitors. Our employees enjoy a hybrid, predominately WFH work schedule, a competitive compensation and benefits package, and diverse environment in which they can build a long and rewarding career and reap the rewards of their success.

How to Apply

To inquire about joining our team, please send a cover letter describing your interest in our firm and a copy of your resume and salary requirements to lpiazza@lewisllewellyn.com.

Lewis & Llewellyn is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

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Under the general supervision of the Legal Support Supervisor, the Senior Legal Typist (SLT) performs typing and semiprofessional duties for the Regulatory and Legal Services Division. The SLT prepares a variety of legal correspondence, legal opinions, administrative hearing briefs, memoranda and stock permits; and types, edits, and formats written documents including memoranda, letters and reports.

Occasional travel may be required within the state of California via private or public transportation (i.e., automobile, airplane, etc.). Travel may include overnight stay.

ADDITIONAL INFORMATION:

• Senior Legal Typist’s positions in Alameda County receive salary rates – Start Range A $3168  – Start Range B $3542.
• Required Documents Include – Supplemental Questionnare (Completed and Uploaded) (See Below – Required Application Package Documents)

EXAMINATION INFORMATION:

You MUST take the SENIOR LEGAL TYPIST to be eligible for appointment. Please click the link provided below for the examination information/instructions. Please read the entire examination bulletin. FAILURE TO SUBMIT ANY OF THE REQUIRED DOCUMENTATION LISTED IN THE EXAMINATION BULLETIN MAY RESULT IN DISQUALIFICATION FROM THIS EXAMINATION. 

SENIOR LEGAL TYPIST EXAMINATION LINK:
https://jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB41

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Apex Family Law is searching for an energetic and experienced individual to join our administrative team. At Apex, we pride ourselves on delivering excellent legal services to our clients, while maintaining a vibrant, friendly, team-based workplace. Maintaining this environment takes the commitment, competency, and collaborative spirit of everyone in our organization.    

The ideal candidate will be involved in several essential firm responsibilities, including litigation calendaring, incoming and outgoing mail, and support to our legal and administrative teams.  This will require an individual who is well organized, can juggle various tasks throughout the day to meet strict, often quick deadlines. Equally as important are the abilities to work independently, communicate effectively in a professional manner, practice strong critical thinking skills, and exercise high-level confidentiality and discretion.  

Tasks will include:  

• Performing all firm litigation calendaring.  
  • A familiarity with legal documents is necessary to ensure that all case activities and filing deadlines are properly reflected on calendar.
• Processing incoming and outgoing mail.
  • The position requires working in the firm’s downtown San Francisco office to process incoming and outgoing mail.
• Other Administrative responsibilities include:
  • Supporting the President and Executive Director.
  • Coordinating with vendors and other service providers.
  • Assisting with firm events and meetings.
  • Filing documents.
  • Other administrative tasks as necessary.

Generally, if the calendaring and mail activity is complete, other duties may be completed remotely.  Apex Family Law offers competitive compensation, your choice of a PPO or Kaiser medical plan, dental, vision, disability and a generous 401(k) plan. We look forward to hearing from you.  Please email your cover letter and resume in PDF format with “Legal Administrative Assistant” in the subject line to Recruitment@Apexfamilylaw.com.

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Apex Family Law is looking for an Executive Assistant to support the President of our growing and fast-paced law firm.  Our dedicated team are experts in representing individuals, families, and entities facing significant and difficult transitions related to both family and probate law. At Apex we pride ourselves on delivering excellent legal services to our clients, while maintaining a vibrant, friendly, team-based workplace. Maintaining this environment takes the commitment, competency, and collaborative spirit of everyone in our organization.    

Our ideal candidate will have the ability to work both independently and one-on-one with the President, demonstrate exceptional organizational skills, possess strong problem-solving skills, and have the ability to communicate in a professional demeanor.  Additionally, the Executive Assistant will perform essential firm responsibilities, while collaborating with a fun, creative/critical thinking team. 

The Executive Assistant’s tasks include:  

• Organizing and coordinating all firm-related appointments, meetings, and conferences for the President
• Responsibility for the President’s firm calendar
• Maintenance of the President’s inbox, filing away emails and attachments
• Filing and database management
• Creation and editing of documents
• Assistance with networking efforts
• Point of contact with consultants, clients, internal and external attorneys
• Supporting the Administrative Team
• Coordinating with vendors and other service providers
• Assisting with firm events and meetings
• Other administrative firm functions and special projects as needed

Requirements:

• 5 years minimum administrative/professional/management experience (law firm experience a plus)
• Ability to work well under pressure, juggle and prioritize multiple tasks and projects simultaneously, often with tight deadlines
• Advanced working knowledge of Microsoft Office Suite and Adobe Acrobat
• Excellent communication skills both written and verbal
• Strong attention to detail including proofreading
• Exercise high-level confidentiality and discretion

Apex Family Law, while operating remotely, is based in San Francisco with satellite offices in Santa Barbara and Los Angeles. We offer competitive compensation, a 401(k), medical, dental, vision and other benefits. We look forward to hearing from you.  Please email your cover letter and resume in PDF format with “Executive Assistant” in the subject line to Recruitment@Apexfamilylaw.com.

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Apex Family Law, a San Francisco based boutique law firm specializing in complex family law and probate litigation is seeking a full-time associate attorney for our busy practice.  We pride ourselves on delivering excellent legal services to our clients, while maintaining a vibrant, friendly, team-based workplace. Maintaining this environment takes the commitment, competency, and collaborative spirit of everyone in our organization.  

 

The ideal candidate will have:

• 2-5 years civil litigation experience.
• An interest in practicing Family and Probate law.
• Excellent written and oral communication skills.
• A strong work ethic and the ability to manage multiple clients and deadlines.
• The ability to multi-task in a fast-paced environment while maintaining professionalism.
• Thoughtful interpersonal skills with an eye towards our firm values.
• The desire to excel.
• Residency in the Bay Area.

Apex Family Law is a remote work environment that provides the excellence of a large law firm without the corresponding hourly requirement.  We understand the importance of ensuring that our attorneys be provided with the resources and training they need, as our cases require astute attorneys with superior legal acumen and commitment to the exceptional practice of law.

Apex Family Law compensation and benefits are top of market and include your choice of a PPO or Kaiser medical plan, dental, vision, disability and a generous 401(k) plan. We pay for specializations, bar dues, CLE and other professional training.

Please email your cover letter and resume in PDF format with “Associate Attorney” in the subject line to Recruitment@Apexfamilylaw.com. Be assured that all communication and applications will be handled with discretion.  We look forward to hearing from you soon.

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Depending on performance of business and at discretion of partners, office manager will become eligible for retirement contribution equal to ¼ of annual pay (up to applicable maximum) starting in 13th month of employment.

Medical, Dental, Vision, and Long-Term Disability insurance, fully covered Paid vacation of a total of 10 days per year

Weekdays, 9 am – 5:30 pm with 1 hour for lunch

Seeking drect applications from individual candidates only. We will not respond to recruiters or agencies.

Swanson & McNamara LLP is seeking an office manager. This is a full-time, administrative position currently including both remote work as well as in-office days at our office in the Financial District near Montgomery BART Station. We are a boutique criminal defense firm mainly working on federal cases.

As office manager, you will be responsible for managing the administrative functions of the firm such as client billing, reviewing and assessing invoices provided to the firm for payment, interacting with the firm’s bookkeeper, and keeping current with repeat vendors and subscriptions for services. This is a billing-heavy role and requires diligence in meeting deadlines and ensuring appropriate follow up with payors. You will also work with our paralegal on legal secretary tasks, such as assisting with filings, scheduling calls and meetings, and interacting with clients and court staff. The office manager is the firm’s point-of-contact for vendors, building management, and IT and accounting contractors. This role is also in charge of maintaining strong cyber security practices throughout the firm. The office manager ensures that the downtown office is stocked with supplies and ready for client meetings at any time.

We are looking for candidates with excellent judgment, discretion, and self-governance. Our office manager must be compassionate, patient, steady under pressure, and highly organized. To succeed in this position, our office manager should be task-oriented, capable of triaging tasks by importance, and efficiency-minded.

Full training on our office systems will be provided by our outgoing firm administrator at the start of your employment.

Required skills & experience: Microsoft Office including basic Excel and Word, Adobe Acrobat, customer service, scheduling, answering and directing calls, and a willingness to learn basic bookkeeping and billing.

Highly desirable skills & experience: TimeSlips or any other hourly billing platform, intermediate-to- advanced Microsoft Excel, billing software, and interest in the legal field.

Please email Kelsey@smllp.law with a cover letter and your resume, with “Office Manager position” in the subject line to apply.

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JOB SUMMARY:

The Office of the County Counsel provides legal services to the Board of Supervisors, elected officials and County departments and agencies.  It consists of approximately 60 employees and is located in downtown Oakland at 12^th and Oak Streets, near Highway 880 and BART.

Working a 37.5-hour week, you will be providing a wide range of civil legal secretary support in the areas of litigation and legal transactional matters.  Duties include, but are not limited to, civil legal document and correspondence preparation, calendaring, case/file management, court filings, and litigation activities.  You will be part of a team working in a fast-paced environment.

QUALIFICATIONS NEEDED:

• The equivalent of three years of full-time experience performing the duties of a legal stenographer or legal secretary for attorneys or judges in a civil legal environment that included preparation of documents such as pleadings, briefs, legal memoranda and opinions, and other papers containing extensive legal citations.
• Completion of one year of legal secretarial training curriculum in a recognized business college may substitute for one year of the required experience listed above.
• The successful candidate will have experience in: e-filing (state and federal courts); preparing documents such as pleadings, briefs, legal memoranda, opinions, and other documents containing extensive legal citations, as well as pre-trial and trial documents; and case/document management software; Extensive knowledge of civil legal terminology, forms and documents; legal calendaring, indexing and file maintenance, and court filing procedures.
• Expertise in Microsoft Office Suite and strong verbal and written communication skills.
• A typing certificate with a net typing speed of 50 net words per minute must be submitted.  The certificate must be dated within six (6).

COMPENSATION AND BENEFITS:

• The salary range is $2,973.00 – $3,117.75 biweekly ($77,298.00 – $81,061.50 annually). Benefits include medical and dental insurance for employee and dependents, life insurance, vacation leave, sick leave, holidays, defined retirement plan and a deferred compensation plan as well as other benefits

TO APPLY:

Please send your resume to Ellen Duenas, Law Office Manager at occ@acgov.org.

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Location: Silicon Valley Office, 333 W. San Carlos St., Suite 1625, San Jose, CA
Recruiting Email Address: Sonya.coleman@jacksonlewis.com

Job summary:

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. Our best legal secretaries are creative, work well independently and add value to our overall organization.  Our ideal candidate is an organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic court filing) who demonstrates their knowledge and expertise by engaging in and supporting our work with our clients.

Duties and Responsibilities:

• Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources.
• Handle a wide variety of complex and confidential time-sensitive material.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading).
• Provide support to up to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed.
• Act as liaison with internal departments and outside agencies.
• Coordinate docketing for litigation attorneys, maintain calendars and CLE records.
• Communicate with clients, courts and litigation vendors, including frequent scheduling of depositions and mediations.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
• Prepare expense reports and assist with billing and collections as needed.
• Perform various office and client filing (electronic and paper).

Skills and Educational Requirements:

• Three+ years recent litigation legal support experience, experience in the labor and employment field highly preferred.
• Familiarity with California state and federal rules and procedures required.
• Must have a solid understanding of technical legal terminology as well as court filing processes.
• Experienced with trial preparation and briefs a plus, including preparing tables of contents and authorities.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines as well as balance workload.
• Solid knowledge of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.
• High School diploma or equivalent required.
• 4 year college degree preferred.

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de la Peña & Holiday is seeking an experienced and knowledgeable legal secretary for a full-time position in our San Francisco Financial District office.  We need someone who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a busy desk.  The ability to prioritize, follow up and complete assigned tasks and communicate well are of paramount importance.  All candidates must be able to communicate effectively and efficiently through Zoom, Zoom chat, telephone and email as our attorneys typically work remotely.    

All candidates must also have:

• At least three years’ experience as a litigation legal secretary.
• Excellent word processing skills, including ability to generate TOC and TOA using Word, not Best Authority or any other vendor program.
• High level of expertise with Word, Excel, Westlaw Form Builder, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

This position is to support three attorneys on primarily insurance defense matters.  You will be expected to navigate all California state and federal court websites to set up motions, hearings, ex parte applications and other appearances.  You will be expected to efficiently create and edit documents.  All documents you create, edit or handle must be named according to our firm’s naming conventions and saved in our iManage document depository according to our guidelines.  You will also be asked to call the court, clients, co-counsel, opposing counsel and mediators to arrange mediations.  Likewise you will also be asked to arrange expert witness deposition which requires the same coordination efforts and communications as mediations.    

This position is not a remote position.  We have limited staff in our office (approximately 25% of our employees) and secretary workstations are at least 12 to 15 feet apart.  Hand sanitizer is provided at several locations in our suite.  Masks are required and provided and all employees are fully vaccinated.  We are a congenial firm and you will rarely be asked to work through lunch or overtime.  Please do not apply if you are looking for substantial overtime as we want all employees to have time off to enjoy life.  This position does not include calendaring duties as we have a calendaring clerk who does all calendaring for the firm. We offer two weeks’ sick leave, two weeks’ vacation, full benefits, Commuter Checks and a 401(k).  Salary range is $60,000-$85,000.  Please forward resumes, references, salary expectations and questions to the office manager, Deborah Alexander, at dalexander@dlphlaw.com.

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Hello San Francisco Legal Professionals Association,

Renne Public Law Group (“RPLG”) is a San Francisco-based firm specializing in representation of public entities and nonprofits. RPLG was founded by Louise Renne, former San Francisco City Attorney, a pioneer of affirmative litigation in the public interest. Our lawyers have decades of experience litigating innovative cases and assisting our clients in their crucial mission of serving the public. We practice in court and administrative proceedings, negotiating to advance our client’s interests, and bringing crucial technical and legal expertise to complex, sensitive, and high- profile policy development efforts. RPLG was named by the Daily Journal as one of the Top 20 Boutique Law Firms in California.

We are hiring for two Senior Associate positions: a Litigation Attorney, and an attorney to specialize in negotiations and public interest policy development. The Litigation Attorney can expect to take on major case responsibility including direct client contact, investigations, depositions, court and administrative hearings and trial. The Senior Associate for Public Interest and Public Sector Negotiations, Advice, and Policy Development will represent public entities and nonprofits in many types of contract negotiations, advice, and policy development.

Please contact us if we can answer any questions about these positions. Attorneys who are interested in joining our team can visit our website to learn more about our firm and get the application details. RPLG is an equal opportunity employer, and strongly encourages applications and inquiries from candidates with diverse backgrounds.

Sincerely,

The RPLG Hiring Committee

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The UCLA Voting Rights Project is seeking to hire a staff attorney with litigation experience for the 2022 redistricting cycle and beyond. The UCLA Voting Rights Project is a leading national voting rights organization housed within the UCLA Latino Policy and Politics Initiative (LPPI) and works to ensure an accessible and equitable system of voting through impact litigation, research, and clinical education to expand access to the ballot box.  The project has litigated cases before the 5th Circuit on the right to vote during the COVID-19 pandemic, acted as expert witnesses in multiple voting rights cases in Texas, Pennsylvania, and Missouri, and is litigating vote dilution cases all over the United States.

This position is designed for someone with over 2 years of legal experience and/or clerking experience and is considering a career in civil rights litigation and advocacy. Reporting to the Legal Director, the staff attorney will play a critical role in the Voting Rights Project, developing and litigating high-impact cases, managing an ongoing docket of cases and matters, and investigating potential voting rights violations. 

What you’ll do:

• Develop impact litigation and help the Director of Litigation shape a legal docket that advances the organization’s goals and responds to emerging threats to the ballot box
• Conduct legal research, investigate new voting rights cases, act as a lead or co-lead on VRP litigation, writing legal briefs and memorandum. 
• Participate in trial practice in both federal and state courts. 
• Draft and/or coordinate amicus briefs in cases of constitutional significance, both in federal and state courts.
• Prepare and present testimony before legislative bodies and administrative agencies.

Qualifications:

• Juris doctor from an accredited law school and admission to state bar or District of Columbia bar. 
• Exceptional legal research, writing, analytical, and oral communication skills.
• At least 2 years of trial and/or appellate litigation experience in federal or state courts or 1-2 years of clerkship experience.

How to Apply:

Please go to: hr.mycareer.ucla.edu/applicants/Central?quickFind=81239

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Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk.  Prioritizing is a must.

Minimum Requirements:

• 5 – 7 years legal secretary experience.
• Excellent word processing skills, including ability to generate TOC and TOA.
• High level of expertise with Word, Excel, Legal Solutions, Outlook.
• Familiarity with state and federal court rules.
• Experience with e-filing in both state and federal courts.
• Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

• Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
• Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
• Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
•  Must be proficient in Microsoft Office and navigating various court and other websites.
• Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
• May be requested to screen calls and record messages.
• Route outgoing mail to specific delivery service for timely delivery. 
• Utilizes master calendar and docket systems to obtain information.  Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
• Prepares ‘Blue Sheet’ for new file opening with information provided by attorney. 
• Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
• May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed.  All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure.  If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
• May be required to provide ‘incidental’ training for the same or other classifications.  Consistent with the collective bargaining agreement.
• Make complex travel arrangements.

Knowledge Skills and Abilities Required:

• Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
• Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
• Ability to perform arithmetic calculations when verifying calculations on forms and documents.
• Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
• Knowledge and ability to research state and federal court rules.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
• Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
• Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
• Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
• Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

If interested in applying, please contact:  Jennifer Calhoun, Weinberg, Roger & Rosenfeld, 1375 55th Street, Emeryville, CA 94608, Phone (510) 337-1001, Email: jcalhoun@unioncounsel.net.

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Renne Public Law Group (RPLG), named a “Top Boutique” in California by the Daily Journal, is in search of a litigation secretary with 5 or more years of experience to join our team. We are committed to public law in the public interest. At RPLG you will work among well-known and respected lawyers as they advise and defend public agencies in California.

RESPONSIBILITIES
We are looking for a full-time experienced litigation secretary who can assist our attorneys with the following:

• Prepare for trials, hearings, and other litigation matters
• Proficiently prepare and format court documents for California state and federal courts
• E-file in all California state and federal courts
• Conduct research on court requirements for filings
• Create TOAs and TOCs
• Prepare and serve subpoenas
• Prioritize and track projects and deadlines

QUALIFICATIONS & SKILLS

Here are RPLG, candidates must have strong communication, organizational and recordkeeping skills as well as a keen eye for details. Willingness to learn and flexibility are crucial as you are responsible for managing deadlines and tracking projects.
Candidates must be skilled in the following areas:

• Knowledge of federal and state of California rules
• Preparing and filing/e-filing of court documents
• Knowledge of Local Rules
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Moderate knowledge and experience with Adobe Acrobat Pro
• Working knowledge of document management systems such as iManage and ediscovery platforms
• Understanding of legal calendaring systems such as Deadlines.com and Compulaw, a plus

BENEFITS

In addition to a competitive salary, we offer medical, dental and vision to full-time employees as well as 401(k) matching and profit sharing. Additional benefits will be discussed at time of hire.
Job Type: Full-time. WFH opportunity and/or hybrid-flex schedule to be discussed during initial interview.

Applicants should submit a cover letter describing their relevant experience and career goals, along with their resume to resumes@publiclawgroup.com.

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Wilson Sonsini Goodrich & Rosati is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 950 attorneys in 16 offices: 11 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

We are seeking a Corporate Paralegal in our San Francisco office. You will work closely with attorneys in supporting private and public companies. In this position, you will handle transaction and daily corporate maintenance work. You will assist on venture capital financings, public offerings, mergers, acquisitions, and general corporate tasks regarding stock and option administration. This position requires strong client service, good communication, and excellent organizational and prioritization skills. You should be able to work with attorneys, paralegals, and executive assistants within the office and throughout the firm. We prefer 5+ years of experience at a corporate law firm. Bachelor’s degree & Paralegal Certificate is expected.

We offer a highly competitive salary and benefits package. Visit our website here. Equal Opportunity Employer.

Please apply here.

 

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